Front Office Executive

Role Overview

Reception and Administration

• Welcome and assist visitors, customers, suppliers, and partners professionally.
• Manage the reception area and keep it clean, organized, and presentable.
• Answer, screen, and direct incoming calls and inquiries.
• Receive and route general emails to the appropriate departments.
• Maintain visitor records and coordinate visitor access when required.
• Schedule meetings and appointments and coordinate meeting room arrangements.
• Handle courier, mail, and document deliveries.
• Maintain physical and electronic documents and records.
• Prepare basic letters, reports, presentations, and other administrative documents.
• Maintain office stationery and supplies and coordinate replenishment.
• Coordinate with suppliers, service providers, and internal departments.
• Support management and follow up on assigned administrative tasks.

Requirements

• Previous experience as a Receptionist, Front Office Executive, Secretary, or Administrative Assistant is preferred.
• Excellent verbal and written communication skills in English and Tagalog are required.
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint is required.
• Strong organization, time management, prioritization, attention to detail, and follow-up skills are required.
• Experience in a corporate, manufacturing, FMCG, hospitality, or similar environment is advantageous.
• Knowledge of CRM or ERP systems and additional language skills are advantageous.

Salary

• The salary range is AED 3,000 to AED 3,500 per month.