Fleet Supervisor
Role Overview
Supervise day-to-day fleet control to ensure fleet availability, operational readiness, regulatory compliance, and service continuity.
Covers Hajj & Umrah, tourism, corporate, limousine, and bus operations.
Run fleet planning, tracking, utilization, and reporting in coordination with Operations, Maintenance, Finance, and compliance stakeholders.
Maintain discipline over tracking, permits, insurance, violations, expired documents, and cost-of-operation controls.
Support the shift from manual fleet-control processes to structured system automation.
Key Skills for This Role
Full Job Posting
Role Overview
Supervise day-to-day fleet control to ensure fleet availability, operational readiness, regulatory compliance, and service continuity.
Covers Hajj & Umrah, tourism, corporate, limousine, and bus operations.
Run fleet planning, tracking, utilization, and reporting in coordination with Operations, Maintenance, Finance, and compliance stakeholders.
Maintain discipline over tracking, permits, insurance, violations, expired documents, and cost-of-operation controls.
Support the shift from manual fleet-control processes to structured system automation.
Detailed Job Description
- Plan and control daily fleet activity with visibility over utilization, movement, compliance status, and readiness.
- Prepare fleet reports and analyze operational data to support management decisions.
- Oversee daily vehicle tracking and monitoring, acting on delayed movement, inactive assets, and route deviations.
- Follow up insurance, accident and claim coordination, expired-document control, and violation tracking.
- Use fleet applications and government portals for permits, tafwid, driver cards, and transport-compliance processes.
- Coordinate with Operations on vehicle allocation, trip readiness, driver deployment, and peak-season scaling.
- Work with Maintenance on downtime, vehicle release priorities, maintenance scheduling, and defect escalation.
- Track cost of operations, fuel consumption, and fleet stock visibility and prepare control reports.
- Ensure daily, weekly, and monthly control reports are accurate and actionable.
- Identify process gaps and support structured controls, dashboards, and automation-readiness steps.
- Provide usage, reliability, and compliance data to support fleet lifecycle planning.
- Operate in line with Saudi transport regulations and internal governance standards.
Management
Supervise and organize drivers, including workload setting, performance follow-up, escalation control, and communication.
Act as the day-to-day fleet contact for Operations, Maintenance, and Finance and resolve or escalate conflicts.
Take part in shared readiness routines with Maintenance, including downtime prioritization and release criteria.
Reporting
Compliance reports covering permits, insurance, driver cards, violations, and expired documents.
Daily Vehicle Tracking & Monitoring report with exceptions and required actions.
Insurance and claims follow-up report.
Cost of operations and fuel consumption report.
Fleet stock / availability report and daily maintenance coordination report.
Action-plan report for key fleet risks, downtime trends, and service-impact issues.
Special Tasks
Support strategic fleet-control improvements such as dashboard standardization, exception management rules, and escalation matrices.
Support formal routines with Maintenance, including preventive-maintenance windows and peak-season fleet-readiness planning.
Support special assignments related to fleet optimization, regulatory changes, peak Hajj mobilization, and operational recovery plans.
Key Performance Indicators
Fleet availability and utilization aligned to operational demand.
On-time closure of compliance, expired-document, insurance, and violation actions.
Accuracy and timeliness of daily tracking, control, and exception reports.
Cost-of-operations and fuel-consumption control visibility.
Coordination effectiveness with Maintenance on downtime and vehicle readiness.
Progress of manual-to-system automation readiness within Fleet Management.
Requirements
- Bachelor's degree in Business Administration, Logistics, or a related field preferred; a relevant diploma may be accepted with strong experience.
- 4-6 years in fleet management, transport control, or logistics operations in KSA, preferably in passenger bus transport and Hajj & Umrah environments.
- Prior supervisory or team-lead exposure.
- Technical knowledge of fleet applications, GPS tracking, transport-government portals, and compliance processes.
- Managerial skills: team supervision, problem solving, planning discipline, time and stress management, and cross-functional coordination.
- Arabic and English required; strong communication and interpersonal skills; attention to detail; flexibility for long hours during peak seasons.
Benefits
- Medical insurance
- Housing allowance
- Annual air ticket
- Visa sponsorship
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career