Fleet Planner

Contract Type: Permanent contract

Strategic

Financial

• Support efficient fleet utilisation by enabling timely mileage‑based maintenance planning and reducing unplanned vehicle downtime.
• Contribute to cost awareness by highlighting planning risks that may lead to inefficient fleet usage or maintenance disruptions.

Stakeholder / Customer

• Work closely with Rolling Stock Maintenance Teams to align fleet plans with maintenance readiness and workshop capacity.
• Coordinate with Operations Planners and OCC team to manage mileage accumulation through timetable planning and fleet deployment.
• Coordinate between workshop managers, operational planners & rolling stock disciple managers to ensure effective fleet maintenance planning
• Liaise with Planning and Maintenance stakeholders to provide visibility of upcoming fleet maintenance requirements and constraints.
• Provide planning data, schedules, and analysis to support maintenance decision‑making and tracking.

Operational

• Extract and analyse mileage‑based maintenance work order projections from the MMS to support fleet maintenance planning.
• Monitor rolling stock mileage accumulation against maintenance thresholds defined in approved job plans.
• Prepare fleet maintenance forecasts identifying upcoming mileage‑based maintenance events and workshop requirements.
• Coordinate with Operations Planning and OCC team to ensure train allocation and timetables support targeted average mileage accumulation.
• Flag rolling stock units approaching defined mileage limits and coordinate with Rolling Stock and Maintenance stakeholders for timely workshop induction.
• Support the scheduling of rolling stock into maintenance facilities by ensuring alignment between mileage requirements, operational availability, and workshop capacity.
• Maintain and update Excel‑based fleet planning tools, mileage trackers, dashboards, and reports during the manual planning phase.
• Review fleet utilisation trends and highlight risks related to over‑mileage, under‑utilisation, or planning conflicts.
• Implement structured, data‑driven fleet planning processes, initially through manual (Excel‑based) planning, with transition to system‑managed fleet planning tools in future.
• Support re‑planning activities due to operational changes, service variations, or unplanned rolling stock substitutions.
• Ensure fleet planning activities are aligned with approved maintenance strategies and plans.

Capability / People

• Apply structured fleet and mileage‑based planning principles to support safe and reliable rolling stock maintenance.
• Develop strong working knowledge of MMS mileage data, work order triggers, and rolling stock job plans.
• Demonstrate disciplined use of planning tools and data to support repeatable and auditable fleet planning processes.
• Support continuous improvement of fleet planning methodologies and data accuracy.
• Support a culture of accuracy, accountability, and continuous improvement within the Fleet maintenance planning function.

Minimum Qualification

Education

Experience

• 2 or more years of relevant work experience in engineering works management, maintenance, planning & scheduling.
• MMS workorder management
• Working knowledge of the MMS system.
• Working knowledge of scheduling work orders and assigning of site works
• Resource coordination and rostering
• Rolling stock maintenance

/ Training

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