Fleet & Logistics Coordinator
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About the Role
We are seeking a highly organized and detail-oriented Fleet & Logistics Coordinator to join our growing operations team.
Key Skills for This Role
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Overview
We are seeking a highly organized and detail-oriented Fleet & Logistics Coordinator to join our growing operations team.
In this role, you will be the administrative backbone of our corporate fleet, ensuring 100% compliance with UAE government regulations, maintaining smooth financial tracking of transport accounts, and coordinating seamlessly with various branches and internal departments.
Key Responsibilities:
Daily Financial Tracking: Monitor corporate Salik balances and ENOC fuel accounts daily (ensuring a minimum balance of AED 7,000 is maintained).
Fine & Violation Management: Conduct daily checks for traffic fines on official portals, document offenses with screenshots, and prepare payroll deduction paperwork.
Permits & Compliance: Manage timely renewals for vehicle registrations (Mulkiya), insurance policies, and mandatory commercial permits (Dubai Municipality, Sharjah Food Permits, Parking, and Advertisement permits).
Data Maintenance: Continuously update the Vehicle Master File, Etisalat Master File, and maintenance tracking logs.
Documentation & Filing: Maintain precise hard-copy and soft-copy records of vehicle handovers, fine deductions, uniform distribution, and SIM cards.
Vendor & Claims Liaison: Follow up with insurance companies regarding vehicle accidents, repairs, and updates.
What We Are Looking For
Experience: Minimum 2–3 years of hands-on experience in fleet administration, logistics coordination, or PRO support within the UAE.
Local Knowledge: Solid experience dealing with UAE government portals (RTA, Dubai/Sharjah Municipalities, Dubai Police, Salik, ENOC).
Skills: Strong proficiency in Microsoft Excel (data logging and tracking) and excellent electronic document archiving skills.
Attributes: Highly organized, proactive in follow-ups, and capable of working under minimal supervision.
Pay: AED3,000.00 - AED4,500.00 per hour
Application Question(S)
- Which UAE government portals and systems are you fully proficient in managing? (e.g., RTA, Dubai Police, Dubai Municipality, Sharjah Food Permits, Salik, ENOC)
- How many years of experience do you have in Fleet Administration / Logistics within the UAE?
- Are you comfortable with a role that requires intensive daily tracking on Microsoft Excel and maintaining rigid physical/digital archiving systems?
- What is your current notice period?
- What are your total salary expectations?
- Do you currently hold a valid UAE Driving License
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