Fleet Coordinator

Role overview

Fleet and transportation coordination

• Coordinate bus and service drivers transporting employees to and from accommodation, the coldstore facility, airports, hospitals, workshops, training centers, residences, and other destinations.
• Track daily downtime across fleet assets and follow up on operational recovery.
• Coordinate with the Workshop Controller and supervisor to move pending repair jobs toward completion.
• Review field inspection and incident reports against accident-case records to identify overlooked cases or fleet safety lapses.
• Work with the Control Room Operator to identify offline GPS or faulty telemetry and assist with vehicle recovery.
• Maintain a master database of fleet document expiry dates and alert relevant staff 30 to 60 days before expirations.
• Archive service costs, inspection fees, certificate invoices, and repair receipts in the workshop database.
• Store physical and electronic documents in designated SharePoint folders using consistent file names.

Skills and systems

• Use Microsoft Office, including Word and Outlook, and SharePoint for communication and structured digital archiving.
• Use Microsoft Office 365 to build, maintain, and audit fleet and document-expiration databases.
• SAP or a similar ERP system is preferred for fleet asset modules, work orders, and workshop invoices.
• Strong verbal and written communication and vendor negotiation skills are required.

Requirements

• A valid driving license and ability to drive are required; the role involves visits to workshops, branches, and inspection facilities.