Fleet and Asset Management Officer

Job Summary

Key Responsibilities

• Maintain a comprehensive and up-to-date database of all company fleet vehicles and construction machinery.
• Record and monitor detailed asset information including make, model, VIN/chassis number, plate number, serial number, asset tag, and classification.
• Ensure proper documentation and tracking of all fleet and heavy equipment assets.
• Track and ensure timely renewal of vehicle and machinery registrations, insurance policies, RTA permits, and Asateel registrations.
• Ensure compliance with transportation and fleet regulations.
• Verify that all drivers and equipment operators possess valid licenses and required certifications.
• Monitor and process traffic fines, ensuring timely resolution and payment.
• Monitor asset allocation across sites, projects, departments, and branches.
• Maintain records of assigned drivers/operators, equipment status, and asset movement.
• Coordinate inter-site and inter-company asset transfers with proper documentation.
• Manage GPS installation, tracking, and removal for fleet vehicles as required.
• Analyze utilization, downtime, and operational efficiency of fleet assets.
• Coordinate with workshops and service providers for preventive and corrective maintenance activities.
• Maintain detailed service and maintenance records including repairs, vendors, parts replaced, and maintenance schedules.
• Monitor fuel consumption, odometer/hour meter readings, and breakdown history.
• Identify recurring operational issues and recommend corrective actions.
• Support recruitment and coordination of drivers, operators, mechanics, and workshop personnel.
• Manage procurement of vehicles, machinery, and equipment based on project requirements and approved budgets.
• Handle disposal and sale of scrap or obsolete assets.
• Arrange rental and hiring of vehicles and machinery for project requirements.
• Source and negotiate with suppliers and vendors to achieve cost-effective purchasing solutions.
• Review and verify quotations, invoices, requisitions, and petty cash documentation related to fleet operations.
• Arrange recovery vehicles, lowbed transport, trailers, and logistical support for projects.
• Support operational efficiency and implement cost-saving initiatives.
• Monitor and control fleet-related operational expenses including fuel, repairs, and maintenance costs.
• Ensure smooth coordination of fleet logistics across project sites and operational departments.
• Develop and maintain digital fleet tracking systems using ERP platforms, Excel, or Google Sheets.
• Ensure data integrity, accuracy, confidentiality, and regular system backups.
• Coordinate with internal departments including Administration, Security, Technical, Procurement, and Site Management.
• Liaise with government authorities, RTA centers, insurance providers, and external service vendors for documentation and compliance requirements.
• Support management with operational reporting and fleet optimization initiatives.

Qualifications & Requirements

• Bachelor’s degree in Logistics, Mechanical Engineering, Business Administration, or a related field.
• Minimum 5 years of experience in fleet and asset management within the construction, infrastructure, or contracting sectors.
• Strong knowledge of fleet regulations including RTA and Asateel compliance requirements.
• Proficiency in ERP/fleet management systems such as ARKANy, CICO, FMS, or similar platforms.
• Advanced proficiency in Microsoft Excel and Google Sheets.
• Valid driving license (light vehicle mandatory; heavy vehicle license preferred).
• Strong understanding of fleet lifecycle management, vehicle registration, insurance renewals, and maintenance coordination.