Fit-Out Procurement Manager

About This Role

Department : Procurement Department

Direct Manager: Project's Execution Director

About the Job: The Procurement Manager leads, plans, and oversees all procurement activities across the company, ensuring compliance with policies, alignment with project budgets, supplier management, and cost-effective purchasing practices. This includes approval of procurement documents, overseeing negotiations, and ensuring timely acquisition of materials and services.

Administrative And Supervisory Tasks

• Manage and supervise the daily performance of team members, guiding them toward achieving departmental objectives and ensuring alignment within company goals.
• Set individual and team-level performance indicators for key work tasks and continuously monitor progress to ensure achievement of departmental objectives.
• Establish and maintain departmental procedures and internal policies that regulate workflows and contribute to the effective implementation of strategic and operational plans.
• Propose improvements to existing procedures and policies to enhance operational efficiency and support process optimisation.
• Determine the department’s expected costs and contribute to the preparation of the annual departmental budget, in coordination with relevant functions.
• Set work priorities based on departmental goals, allocate tasks accordingly, and communicate responsibilities clearly to team members.
• Ensure effective communication and information flow within the department and across other departments to support alignment and coordination.
• Conduct annual performance evaluations for team members, discuss results constructively, and recommend appropriate developmental or corrective actions.
• Monitor and support the department's human resources planning by identifying training needs, facilitating necessary learning and development opportunities, and evaluating impact, in coordination with HR.
• Participate in the recruitment process by shortlisting candidates, conducting interviews, and providing recommendations for hiring decisions.
• Provide regular, constructive feedback to team members to support continuous improvement and skill development.
• Perform any additional managerial tasks assigned by the direct supervisor or required by the role.

Technical Responsibilities

• Receive awarded project BOQs and initiate procurement plans.
• Coordinate with FF&E and QS for material identification and quantity verification.
• Review supplier selections and subcontractor scopes.
• Supervise negotiation processes for high-value procurements.
• Review BOQ Monitoring Sheets and issue weekly reports.
• Validate procurement timelines against project milestones.
• Provide final sign-off for subcontract agreements and supplier approvals.
• Approve purchase orders and procurement documents.
• Supervise the procurement team and evaluate performance.
• Coordinate with finance and cost control departments for budget alignment.
• Approve supplier evaluations and reactivation decisions.
• Ensure compliance with internal policies and external regulations.
• Review and finalize subcontractor agreements.
• Coordinate with project managers to align procurement with project needs.

Job Qualifications

• Bachelor’s degree in supply chain management, Business Administration, or any related field.
• A practical experience of no less than 7 to 12 years in procurement, including supervisory or team lead roles.
• Certified Professional in Supply Management (CPSM).
• Strategic Sourcing, Contract Negotiation and Vendor Management Course is a plus.
• Excellent level in Arabic and English language writing, reading, and speaking.

Required Skills For The Job

• Operational Planning and Execution; - Familiarity with FF&E integration and material specification review; - People Management and Team Development; - Client Relationship Management; Project Management; - Problem-Solving and Decision-Making; Process Improvement and Efficiency Optimization; - Budget and Cost Control; Cross-Functional Collaboration; - Analytical Thinking; - Communication and Reporting; - Supervisory and Delegation Skills; - Change Enablement; Risk Management; - Contract and Commercial Understanding; Quality and Compliance Oversight; - Knowledge of ERP or procurement systems for process tracking; - Supply Chain and Resource Planning ensuring timely material delivery, vendor performance, and project schedule alignment.