Finance Program Coordinator

About the Department

Position Duties

• Records Management & CORA Coordination Coordinate and manage the department’s response to CORA requests, ensuring compliance with statutory timelines and County policies. Serve as the primary point of contact for CORA inquiries, working with staff to gather, review, and prepare responsive records. Maintain documentation, tracking logs, and records management practices that support transparency and audit readiness. Support development and maintenance of records retention procedures and document management protocols. Prevailing Wage Compliance & Contract Support Track and monitor prevailing wage documentation submitted by contractors for compliance with County policy and contract requirements. Maintain logs, contractor documentation, and other records related to wage compliance. Coordinate with project managers, procurement staff, and contractors to collect required wage documents and resolve discrepancies. Assist with maintenance of contract documentation and vendor compliance files associated with County agreements. Vendor Documentation & Financial Support Organize and maintain vendor documentation and supporting materials used in financial processing. Assist with tracking and internal review processes for vendor setup and maintenance of financial records. Systems Administration & Workflow Tracking Manage Smartsheet systems used for workflow, project, and process tracking. Develop dashboards, tracking logs, and reporting tools to help Finance leadership monitor operational metrics and workload. Identify opportunities to improve workflow efficiency using system enhancements, automation, and improved tracking processes. Operational Coordination & Process Improvement Coordinate special projects, department initiatives, and process improvement efforts. Develop and maintain standard operating procedures (SOPs) for administrative and operational processes. Identify opportunities to improve efficiency and cross-department collaboration on business processes.
• Coordinate and manage the department’s response to CORA requests, ensuring compliance with statutory timelines and County policies.
• Serve as the primary point of contact for CORA inquiries, working with staff to gather, review, and prepare responsive records.
• Maintain documentation, tracking logs, and records management practices that support transparency and audit readiness.
• Support development and maintenance of records retention procedures and document management protocols.
• Track and monitor prevailing wage documentation submitted by contractors for compliance with County policy and contract requirements.
• Maintain logs, contractor documentation, and other records related to wage compliance.
• Coordinate with project managers, procurement staff, and contractors to collect required wage documents and resolve discrepancies.
• Assist with maintenance of contract documentation and vendor compliance files associated with County agreements.
• Organize and maintain vendor documentation and supporting materials used in financial processing.
• Assist with tracking and internal review processes for vendor setup and maintenance of financial records.
• Manage Smartsheet systems used for workflow, project, and process tracking.
• Develop dashboards, tracking logs, and reporting tools to help Finance leadership monitor operational metrics and workload.
• Identify opportunities to improve workflow efficiency using system enhancements, automation, and improved tracking processes.
• Coordinate special projects, department initiatives, and process improvement efforts.
• Develop and maintain standard operating procedures (SOPs) for administrative and operational processes.
• Identify opportunities to improve efficiency and cross-department collaboration on business processes.

Minimum Qualifications

• Knowledge of public-sector administrative and operational practices. Familiarity with records management, public records requests, and regulatory compliance requirements. Excellent interpersonal, customer service and communication skills. Ability to manage complex documentation, tracking systems, and workflow processes with a high level of accuracy. Strong organizational, analytical, and problem-solving skills. Effective communication skills with internal staff, external partners, vendors, and the public. Experience using project tracking or workflow management platforms such as Smartsheet. Ability to manage multiple priorities while ensuring accuracy and compliance.
• Knowledge of public-sector administrative and operational practices.
• Familiarity with records management, public records requests, and regulatory compliance requirements.
• Excellent interpersonal, customer service and communication skills.
• Ability to manage complex documentation, tracking systems, and workflow processes with a high level of accuracy.
• Strong organizational, analytical, and problem-solving skills.
• Effective communication skills with internal staff, external partners, vendors, and the public.
• Experience using project tracking or workflow management platforms such as Smartsheet.
• Ability to manage multiple priorities while ensuring accuracy and compliance.

Other Qualifications

• Education Bachelor’s degree in Business Administration, Public Administration, Finance, or a related field preferred. Experience Five years of progressively responsible experience in business operations, finance support, or public-sector operations. Experience managing records, compliance documentation, or operational tracking systems preferred. Experience supporting regulatory or documentation compliance processes is highly desirable. License & Background Possession of or ability to obtain a valid Colorado Driver’s License upon hire. Successful completion of a criminal background check required.
• Bachelor’s degree in Business Administration, Public Administration, Finance, or a related field preferred.
• Five years of progressively responsible experience in business operations, finance support, or public-sector operations.
• Experience managing records, compliance documentation, or operational tracking systems preferred.
• Experience supporting regulatory or documentation compliance processes is highly desirable.
• Possession of or ability to obtain a valid Colorado Driver’s License upon hire.
• Successful completion of a criminal background check required.

Benefits

• Adams County provides a comprehensive benefits package to employees that goes above and beyond what is offered at most organizations. Benefits You Expect: AFLAC Supplemental Medical Insurance Basic Term Life & Optional Term Life Insurance Deferred Compensation Plan Dental/Vision/Medical Plans Generous Vacation/Sick leave Long-Term Disability Retirement Plan Short-Term Disability Plus some you might not expect: Employee Assistance Program Employee Fitness Center Employee Health Clinics Flexible Work Schedules Recreation Center Discounts Training & Tuition Reimbursement Programs Wellness programs Lactation friendly certified workplace
• AFLAC Supplemental Medical Insurance
• Basic Term Life & Optional Term Life Insurance
• Deferred Compensation Plan
• Dental/Vision/Medical Plans
• Generous Vacation/Sick leave
• Long-Term Disability
• Retirement Plan
• Short-Term Disability
• Employee Assistance Program
• Employee Fitness Center
• Employee Health Clinics
• Flexible Work Schedules
• Recreation Center Discounts
• Training & Tuition Reimbursement Programs
• Wellness programs
• Lactation friendly certified workplace

Supplemental Questions