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jazzhr

Finance / Office Manager

Tolomatic, Inc.
Medina, USA
Full-time
Mid · 3+ years experience
Hybrid
USD 80000-100000 yearly / year
Discovered 4 weeks ago
Microsoft OfficeERPCRMDATEV

Full Job Posting

  • Manage day-to-day bookkeeping, bank reconciliation, and online banking; support month-end and year-end closing; prepare reports for tax advisors and auditors; and provide input to budgeting and forecasting.
  • Maintain customer and vendor master data; process invoices and payment schedules; support payment-policy compliance, collections, dunning, credit and debit notes, and dispute resolution.
  • Administer customer orders, quotations, order confirmations, and invoices; communicate with customers about pricing and deliveries; and coordinate product availability and purchasing with suppliers.
  • Coordinate import and export activities with logistics providers, including shipping, customs and trade documentation, goods receipt and delivery processes, inventory transaction review, and cycle counting.
  • Process and post monthly payroll, review travel expense reports, and support HR and employee benefits topics.
  • Maintain the ISO 14001 environmental register, support insurance matters, and correspond with public authorities and regulatory bodies.
  • Remotely coordinate office supplies, facilities, external service providers, and local IT and network support for the Rüsselsheim office.
  • Collaborate with Tolomatic corporate teams and support special projects.
  • Degree in Accounting, Finance, or Business Administration, or an equivalent commercial qualification such as Industriekaufmann/-frau or Bilanzbuchhalter/-in.
  • At least three years of relevant accounting experience.
  • Business fluency in English and German for daily collaboration with the Rüsselsheim, Germany team.
  • Strong Microsoft Office skills and solid experience with accounting, ERP, and CRM systems.
  • Accuracy with numbers and details, with the ability to work independently, set priorities, and take initiative.
  • Discretion with confidential information and confidence communicating with customers and colleagues.
  • Ability and willingness to work in a hybrid setting and coordinate with colleagues in Germany across the time-zone overlap.
  • Willingness to travel internationally on an occasional basis, including to the Rüsselsheim facility.
  • Preferred: Experience with DATEV or comparable German bookkeeping or tax software, HGB reporting, an international group, or customs processes.
  • Medical & dental coverage for you and your family.
  • Company-paid life insurance.
  • Short- and long-term disability protection.
  • 401(k) with company contribution.
  • Profit sharing: when Tolomatic does well, you share in it.
  • Tuition reimbursement toward degrees and certifications.
  • Paid time off that grows with your tenure.
  • Flexible scheduling
  • We give back: paid volunteer time and company-sponsored opportunities let our team support the causes they care about, on the clock.
  • We invest in the next generation: our annual Science, Technology, Engineering & Math (STEM) Day brings employees' children on-site to see what their parents build
  • We build responsibly: sustainability is part of how we operate. We plant trees for every actuator sold, and we recycle tens of thousands of pounds of aluminum, steel, and cardboard each year.
  • We make room for connection: company gatherings and other activities to bring the team together beyond day-to-day work.
  • Make a Real Impact: You won't be a cog in the machine here. With a small, agile team, your work will be seen, valued, and have a direct impact on the business.
  • Work With Purpose: Our products help manufacturers build smarter, safer, and more sustainable operations, from EVs to medical devices to food production.
  • Collaborative Culture: We believe in open communication, mutual respect, and working together across departments to get things done.
  • Supportive Environment: Whether it's learning a new tool or exploring a fresh idea, we encourage curiosity and continuous growth.
  • Stability and Innovation: We've been around for decades, but we're always pushing forward, with digital at the center of how we evolve.
  • Grow Your Career: A smaller company does not mean a smaller career. Tolomatic has a long history of growing people from within, promoting into new roles, funding degrees and certifications, and giving curious people room to take on more.

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