Finance Assistant / Accounts Assistant

Role Description

Responsibilities

• Validate financial source documents and process routine receipts and disbursements.
• Verify and post supplier invoices and staff expense claims; generate customer billing statements and track invoice receipts.
• Perform bank reconciliations, match payments to accounts payable/receivable sub-ledgers, and investigate discrepancies.
• Maintain petty cash floats, audit expense claims, validate receipts, and prepare reimbursement vouchers.
• File SST/VAT/WHT tax schedules, update fixed asset registers, and prepare preliminary month-end closing working papers.
• Organize accounting archives and maintain transaction audit trails for audit support.

Education and Experience

• Diploma or bachelor's degree in Accounting, Finance, or Commerce, or equivalent foundational accounting certification such as LCCI, CAT, or ACCA foundation level.
• 1–3 years of hands-on accounting sub-ledger, transactional bookkeeping, accounts payable/receivable, or general finance administration experience.
• Demonstrated invoice, receipt, purchase-order, and expense-claim verification against company authorization controls.
• Experience with expense audits, cash floats, reimbursement vouchers, bank reconciliations, and balance discrepancy investigation.
• Experience maintaining physical and digital records, audit trails, and source-document retrieval.

Systems and Skills

• Practical proficiency with an accounting system; examples include QuickBooks, Xero, AutoCount, SQL Account, or SAP.
• Intermediate Microsoft Excel or Google Sheets skills, including VLOOKUP/XLOOKUP, Pivot Tables, SUMIFS, and data formatting.
• Numerical precision, attention to detail, organization, time management, dependability, and a team-oriented attitude.
• Professional written and verbal communication for billing inquiries and coordination.
• Integrity and compliance with financial controls, statutory tax guidelines, and personal data protection laws such as PDPA/GDPR.