Finance and Administration Officer

Job Summary

Key Responsibilities Finance & Accounting

• Process accounts payable and accounts receivable transactions.
• Prepare invoices, quotations, payment certificates, and follow up on collections.
• Maintain accurate financial records and accounting documentation.
• Reconcile bank statements, petty cash, and supplier accounts.
• Assist in monthly, quarterly, and annual financial reporting.
• Support budget preparation and expense monitoring.
• Coordinate with external auditors, banks, and government authorities.
• Ensure compliance with UAE VAT regulations and financial policies.
• Prepare payroll data and coordinate salary processing.
• Monitor cash flow and prepare financial summaries for management.

Office Administration

• Manage daily office operations and administrative activities.
• Maintain company records, licenses, contracts, and employee files.
• Coordinate office supplies, equipment, and facility requirements.
• Handle incoming correspondence, emails, and telephone inquiries.
• Arrange meetings, prepare minutes of meetings, and maintain records.
• Coordinate travel arrangements, hotel bookings, and visa documentation when required.
• Support HR activities including onboarding, leave records, and employee documentation.
• Assist management with reports, presentations, and business correspondence.
• Ensure compliance with company policies and administrative procedures.

Qualifications

• Bachelor's Degree in Accounting, Finance, Business Administration, or related field.
• Minimum 3–5 years of experience in finance and office administration.
• Experience in UAE accounting practices and VAT regulations preferred.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Experience with accounting software (Tally, Zoho Books, QuickBooks, SAP, or similar).
• Strong analytical and organizational skills.
• Excellent communication skills in English (Arabic is an advantage).

Skills & Competencies

• Financial reporting and bookkeeping
• Accounts receivable and payable management
• Payroll administration
• VAT compliance
• Document control and record management
• Time management and multitasking
• Attention to detail and accuracy
• Problem-solving and decision-making
• Confidentiality and professionalism
• Pay: AED4,000.00 - AED6,000.00 per month