Finance and Administration Manager (Crypto/ Blockchain)

About This Role

We are looking for a highly organised and detail-driven Finance & Administration Manager to join as our client as their first in-house finance hire. You will work directly with the CEO to build their financial logging, reporting, and compliance infrastructure from the ground up across a group of five companies. This is a foundational role in a fast-growing startup that has experienced parabolic growth over the past year, and you will have a direct hand in shaping how the business operates at scale.

The group of companies operates exclusively on the blockchain, meaning you will be processing, managing, and reconciling a high volume of on-chain transactions daily. This is not a traditional finance role — you will need to be comfortable navigating the world of digital assets, decentralised finance, and crypto-native business operations.

Key Responsibilities

Administration & Bookkeeping

• Manage end-to-end bookkeeping across all five companies within the group.
• Process, track, and reconcile all invoices, payment dues, and accounts receivable/payable.
• Maintain accurate and up-to-date financial records, ensuring all transactions are properly documented and categorised.
• Build and maintain a structured filing system for contracts, receipts, invoices, and other financial documentation.

Compliance & Regulatory Reporting

• Monitor and track all reporting deadlines, regulatory filings, and compliance obligations for each entity in the group.
• Ensure timely submission of all required financial statements, tax filings, and regulatory documents.
• Stay informed on evolving regulations relevant to blockchain-based businesses and digital assets.
• Liaise with external accountants, auditors, and legal advisors as required.

Finance Systems & Infrastructure

• Collaborate directly with the CEO to design, build, and implement the company’s internal finance and logging systems.
• Develop standardised processes and workflows for financial operations across the group.
• Identify and deploy tools, platforms, and automation to streamline financial administration.
• Leverage AI-powered tools and workflows to improve efficiency in data processing, reconciliation, and reporting.

Blockchain & Crypto Operations

• Intake, manage, and reconcile a high volume of on-chain blockchain transactions across multiple wallets and entities.
• Track and categorise crypto-native revenue, expenses, and treasury movements.
• Maintain clear records of digital asset holdings, transfers, and conversions for each company in the group.
• Work with blockchain analytics and accounting tools to ensure accuracy and auditability.

Requirements

Essential

• Proven experience in bookkeeping, financial administration, or a similar role.
• Strong understanding of invoicing, accounts payable/receivable, and general ledger management.
• Exceptional organisational skills with meticulous attention to detail.
• Ability to manage competing priorities across multiple entities simultaneously.
• Working knowledge of cryptocurrency fundamentals, blockchain transactions, and digital asset management.
• Familiarity with AI tools and willingness to integrate them into daily workflows for efficiency gains.
• Experience with or willingness to learn crypto accounting platforms (e.g., Koinly, CoinTracker, Cryptio, or similar).
• Strong communication skills and the ability to work closely with senior leadership.
• Self-starter mentality — comfortable building processes and systems in a fast-paced, startup environment.

Desirable

• Experience working in a Web3, DeFi, or crypto-native company.
• Familiarity with multi-entity corporate structures and group-level financial consolidation.
• Knowledge of regulatory frameworks for digital assets in relevant jurisdictions.
• Experience with accounting software such as Xero, QuickBooks, or similar.
• Prior experience as a first finance hire or in building finance functions from scratch.

What they Offer

• A foundational role with direct access to the CEO and real influence over how the business is run.
• The opportunity to build financial systems and processes from the ground up.
• Exposure to the cutting edge of blockchain, crypto, and AI-driven business operations.
• A fast-paced, high-growth environment where your contributions have immediate and visible impact.
• Competitive compensation package.