Finance & Administration Manager

Company overview

Role overview

Staff supervision and leadership

• Oversee administrative assistants, receptionists, and order entry clerks.
• Train new hires on workflows, software, and company policies, and conduct performance reviews.
• Assign workloads, manage schedules, approve timecards, and resolve internal conflicts.
• Act as the liaison between executive management and support staff.

Bookkeeping and financial oversight

• Process vendor invoices, expense reports, collections, and client invoices.
• Calculate hours, track PTO, process payroll, and administer employee records, benefits, and WSIB reporting.
• Reconcile bank accounts and credit cards and check general ledger accuracy.
• Prepare HST remittances, cash flow summaries, and monthly financial statements.

Office operations

• Create and maintain office standard operating procedures.
• Ensure the office is safe, stocked with supplies, and compliant with local labor laws.

Experience and skills

• 3–5 years of combined bookkeeping, office coordination, or administrative management experience.
• Leadership skills including conflict resolution, emotional intelligence, task delegation, and team building.
• Clear verbal and written communication with staff, clients, and external accountants.
• Experience with QuickBooks Online/Desktop, Mar-Kov, and advanced Microsoft Excel.
• Experience with ADP and timesheet tracking software.
• Discretion with salary and financial data, strong organization, and adaptability.

Compensation and benefits

• Salary is $65,000–$80,000+ per year, dependent on experience.
• Benefits include dental care, extended health care, life insurance, on-site parking, and paid time off.

Workplace

• Work location is in person.