FF&E Supply chain Manager

About This Role

About The Company Utopia is a forward-thinking global real estate development group dedicated to creating a distinctive portfolio of luxurious and high-end hospitality assets.

At Utopia, we’re building more than properties — we’re crafting extraordinary experiences. Founded in 2023, our in-house architectural firm, Utopia Design , is at the heart of our mission to create a global portfolio of luxurious, high-end hospitality destinations. As part of a growing real estate development group, Utopia Design brings bold vision and innovative thinking to every project we take on.

We’re a young, ambitious team driven by creativity, excellence, and the belief that great design transforms the way people live, travel, and connect. From concept to completion, we’re reimagining what luxury means in today’s world — and we’re just getting started.

If you're passionate about design, architecture, and shaping the future of global hospitality, we invite you to grow with us.

About The Role This position will work closely with Interior Designers and Senior FF&E Procurement Manager to maintain FF&E budgets, project procurement, supply chain, logistics and project installations.

We are seeking a highly organized and experienced FF&E Supply Chain Project Manager to oversee the full logistics, quality control, and delivery process for a luxury residential hospitality project in different regions (Latinoamerica, Caribbean, EMEA). This role is responsible for managing production follow-up, factory coordination, inbound logistics from multiple regions, storage operations, and final-mile delivery.

The ideal candidate has strong project management skills, experience in complex supply-chain environments, and the ability to work collaboratively with vendors, factories, construction teams, installers, and logistics partners.

At a Glace

• Mid–Senior role overseeing end-to-end FF&E supply chain for a luxury hospitality projects
• Responsible for factory supervision, quality control, and production sign-off
• Manages storage operations and all inbound logistics
• Coordinates last-mile delivery in remote locations like beaches, sand, islands
• Oversees inventory accuracy, documentation, dispatch & receiving
• Plans and supervises loading/unloading, equipment rental, and batch delivery scheduling
• Works closely with Construction for delivery timelines, site readiness, and installation planning
• Supervises Utopia-hired installers to ensure deadlines, quality standards, and contractual commitments
• Must be highly organized, proactive, and experienced in complex or remote logistics environments

Responsibilities Production Oversight & Quality Control

• Supervise FF&E production at each factory
• Conduct detailed quality checks and approve inventory before packing and sign-off.
• Ensure all items meet Utopia’s standards for quality, specifications, and finishes.

Inbound Logistics & Storage Management

• Monitor and confirm the arrival of goods at storage facility.
• Arrange and oversee loading/unloading operations at all locations.
• Hire necessary local equipment or machinery as required.
• Maintain a full, accurate, and continuously updated inventory of all items.

Documentation & Compliance

• Handle all dispatch, receiving, and transport paperwork.
• Ensure complete documentation for internal controls and auditing.

Delivery Coordination & Final-Mile Logistics

• Oversee delivery schedules from factories to location, ensuring timely arrivals.
• Plan and manage logistics —including batch deliveries due to access restrictions (large trucks cannot cross dunes).
• Hire and coordinate appropriate 4x4 or off-road trucks capable of operating in sandy conditions.
• Supervise all loading/unloading operations

On-Site Coordination & Installation Support

• Coordinate delivery timelines and equipment needs with the Construction team.
• Organize and supervise unpacking activities.
• Oversee Utopia-hired installation teams to ensure full compliance with contract requirements, deadlines, and quality standards.
• Professional Experience
• 5 to 10 years of experience in FF&E logistics, supply chain management, project management, or procurement—preferably in hospitality or high-end residential projects.
• Proven experience supervising factory production, performing quality checks, and managing sign-off processes.
• Demonstrated ability to coordinate international and domestic logistics
• Experience managing storage facilities, inventory systems, and warehouse operations.
• Solid track record overseeing loading/unloading operations, equipment rental, and transport coordination.
• Hands-on experience with remote or difficult-access job sites (desert, beach, island, jungle environments are a strong plus).
• Experience coordinating with construction teams, installers, and multiple vendors simultaneously.
• Prior responsibility for delivery scheduling, documentation, and compliance.
• Experience supervising installation teams is highly desirable.
• English is a must - any other language a plus

Technical Skills

• Strong knowledge of FF&E manufacturing processes, materials, finishes, and quality standards.
• Proficiency in inventory management tools, tracking systems, and documentation workflows.
• Understanding of logistics planning, especially final-mile or off-road delivery constraints.
• Familiarity with transport regulations, customs basics, and dispatch/receiving procedures.
• Strong reporting and documentation skills (photos, checklists, receiving logs, QC reports).
• Ability to read technical documents (spec sheets, shop drawings, BOQs).