Female Secretary cum Document Controller – Interior Fit-Out

About This Role

We are seeking a proactive and highly organized Secretary cum Document Controller to join our dynamic team at Future Projects Technical Services, a leading interior design and fit-out company in Dubai. The ideal candidate will support day-to-day administrative operations and ensure all project documentation is well-managed, up-to-date, and properly filed.

Key Responsibilities:

• Manage and organize project-related documents, including contracts, drawings, correspondence, and approvals.
• Ensure all documents are properly archived and version-controlled.
• Provide administrative support to the project and design teams.
• Handle internal and external communication, including drafting letters, emails, and minutes of meetings.
• Coordinate with consultants, contractors, and suppliers for timely documentation submission.
• Maintain filing systems (physical and digital) and retrieve information quickly when needed.
• Prepare reports and assist with document submissions for authorities and clients.
• Schedule appointments, manage calendars, and support the team with logistics and paperwork.

Requirements:

• Minimum 2 years of experience in a similar role, preferably in the interior fit-out or construction industry in the UAE.
• Strong knowledge of document control practices and administrative procedures.
• Excellent written and verbal communication skills in English.
• Proficiency in MS Office (Word, Excel, Outlook) and document control systems.
• Ability to multitask, prioritize, and maintain confidentiality.
• Knowledge of UAE authority submission procedures (Dubai Municipality, DCD, Trakhees, etc.) is a plus.

Job Type: Full-time

Pay: AED2,000.00 - AED3,000.00 per month

Work Location: In person