Facility Support - KSA

Overview

Overview

Responsibilities

• Partner with local office line of business leadership on office-related issues and attend meetings as required
• Ensure that office is provided with the equipment, supplies, and services necessary for daily operations.
• Manage office overhead budget and monitor the financial reports to ensure accuracy
• Provide input to annual business planning as it relates to the local office
• Ensure all required Real Estate Operations Finance reporting and reviews are completed
• Timely communication with Facilities Operations Manager on any significant variance to plan and necessary accruals or entries.
• Approve and process invoices and charges related to local facility management, ensuring proper coding according to REO expenditure and capitalization guidelines
• Generate purchase requests, approve invoices, or gather bids when needed for Facilities requirements or changes.
• Communicate with office staff regarding any facility-related issues or information, including physical posting of all relevant or required materials, in line with any corporate or legal guidelines or direction.
• Serve as onsite contact for building management and local vendors or service providers as appropriate
• Handle any rent, maintenance, or janitorial issues and escalate to Facilities Operations Manager where appropriate
• Respond to requests for service or repair.
• Manage reception, mail and courier services, archive storage, as well as reprographics and office pool vehicles, where applicable.
• Review and understand local office lease and its’ terms and requirements (treat as a confidential document)
• Ensure all Real Estate related documents (including any landlord notices) are forwarded to Facilities Operations Manager.
• Support management of any sublease of local Jacobs office space.
• Perform headcount reviews, as well as utilization surveys when required
• Provide travel support whenever needed.
• Assist in preparation of space and resources for new hires or transfers and communicate completion of tasks appropriately, including new starter induction (orientation), and any Health, Safety, and Environmental requirements. May also provide tour and information on local office.
• Provide support for Human Resources where requested
• May assist with collecting assets or paperwork for employee terminations
• Work with business leaders to ensure vacated space is cleared and prepared for future employees.
• Accountable for the overall cleanliness, appearance, and functionality of the office, which may necessitate the performance of custodial duties.
• Support Health, Safety, and Environment and Global Security & Resilience with local office tasks including support for specific local plans.
• Assist in ensuring the security of the physical office space in accordance with security guidelines; including ID badge creation and recovery, access card and visitor management, communication regarding emergencies, etc.
• Support office sustainability tasks and reporting, ensuring the generation of Office Sustainability Plan.
• Assist with ergonomics requests, as needed.
• Here's what you'll need

Qualifications

Technical Skills

• Strong knowledge of building systems, including mechanical, electrical, and plumbing infrastructure, is important
• Familiarity with Microsoft Office Suite for reporting and documentation purposes is standard.
• 3-5 years' experience in facilities, maintenance, or building operations

Soft Skills

• Strong communication and interpersonal abilities are essential for coordinating with various stakeholders
• Problem-solving skills, attention to detail, and the ability to prioritize multiple tasks in a fast-paced environment are important attributes for success in this role.
• From our inclusive employee networks to our positive mental health champions – we’re committed to driving a culture of caring where you can be you.
• Joining Jacobs not only connects you locally but globally - and together, our diverse perspectives and unique backgrounds power our collective strength.
• We collaborate and share!
• By supporting one another, we all succeed.
• With safety and flexibility always top of mind, we’ve gone beyond traditional ways of working so you have the support, means and space to maximize your potential.
• You’ll uncover flexible working arrangements, benefits and opportunities to do good too – from participating in our global giving and volunteering program, to exploring new and inventive ways to help our clients make the world a better place.
• No matter what drives you, you’ll discover how you can cultivate, nurture and achieve your goals – all at a single global company.
• We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery.
• We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.
• Your application experience is important to us, and we’re keen to adapt to make every interaction even better.
• If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.