“Facility Coordinator / Office Admin - Facilities (GCC experience mandatory)” for our reputed Shopping Mall & Accommodation Management in Qatar

Hiring “

Facility Coordinator / Office Admin - Facilities (GCC experience mandatory)”

for our reputed Shopping Mall & Accommodation Management in Qatar.

3500 – 4000 QAR per month + Company Accommodation & Transportation

{Salary will be based on your interview performance}

Qualifications, Mandatory to have the below:

1.

Should possess atleast

4+ Years experience as Facilities Coordinator in Facilities Management / Consultants / Engineering / Oil & Gas sectors

including

Qatar / GCC market exposure.

2.

Must be Locally available in QATAR

with valid Qatar ID along with NOC

.

3.

Should have good knowledge of facility management SOPs, Systems and helpdesk operations.

4.

Familiarity with CMMS/CAFM systems is preferred.

5.

Having basic understanding of Technical terms and systems in the Facility management services.

6.

Having GCC experience in a similar field is mandatory.

7.

Holding Diploma or Bachelor's Degree in a related field.

8.

Having Facility Management / Maintenance exposure is an advantage.

9.

Must be well versed in

10.

Presentable with proficiency in English both written and spoken.

11.

Should be flexible to work extra hours, only when necessary.

a) CMMS Helpdesk

·

Act as the first point of contact for service requests (via phone/email) and dispatch maintenance technicians to repairs.

·

Serve as the liaison between the maintenance engineer, vendors/contractors to coordinate services.

·

Generate reports on work order status, maintenance KPIs, and system data for management review.

· Provide general administrative and office support to the facility management team.

· Maintain filing systems, correspondence, and document control.

· Prepare letters, emails, reports, and meeting minutes as required.

· Assist in arranging meetings, appointments, and staff coordination.

· Support invoice tracking, documentation, and submission processes.

· Maintain attendance and leave records of maintenance staff if required.

· Handle phone calls, visitor coordination, and other office administrative tasks.

· Prepare Memos, Letters etc..

c) Procurement Support:

· Assist with raising purchase requisitions.

· To liaise with the clients, internal stakeholders and follow up on any invoice, payments etc.

· Prepare Invoice Certifications, submission to accounts etc..

· Prepare AMC & Project Contracts, LPOs, comparison charts related to Projects

d) Facility Coordination

· Coordinate daily facility maintenance activities for residential/commercial buildings.

· Coordinate with maintenance teams, contractors, and suppliers for timely completion of works and update records.

· Maintain records of maintenance activities, AMC contracts, and service reports.

· Follow up on breakdown complaints and ensure proper closure of work orders.

· Prepare daily/weekly maintenance status reports for management.

· Conduct operational walkaround audit on daily, weekly and monthly basis.

Ability to handle multiple tasks and work under pressure.