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Facility Administrator

IS International Services
Alpharetta, USA
Mid
Onsite
Discovered 6 days ago
Communication

Full Job Posting

Key Responsibilities:

  • Front Desk & Facility Administration
  • Serve as the primary front-desk contact for employees, visitors, vendors, contractors, and deliveries.
  • Welcome visitors and coordinate appropriate access and internal contacts.
  • Maintain an organized and professional reception and common-area environment.
  • Assist with facility communications, administrative documentation, records, and general coordination.
  • Support incoming deliveries, packages, and vendor interactions as needed.
  • Visitor & Contractor Coordination
  • Coordinate visitor and contractor arrival, check-in, and site access in accordance with facility requirements.
  • Provide or coordinate escorts for visitors and contractors when required.
  • Help ensure external personnel follow established site access and safety requirements.
  • Coordinate with Facilities, EHS, Security, Operations, and other stakeholders when facility work requires access to production areas.
  • Procurement & Factory Support
  • Purchase approved factory consumables, office supplies, and other immediate operational necessities within established purchasing authority.
  • Respond promptly to urgent requests that could affect factory operations or employee needs.
  • Coordinate with vendors and internal stakeholders regarding quotes, purchases, deliveries, and order status.
  • Maintain appropriate purchasing documentation, receipts, and records.
  • Monitor frequently used administrative and facility supplies and help prevent shortages.
  • Operational Coordination
  • Support facility meetings, events, employee activities, and other site needs.
  • Assist with coordination of maintenance vendors and service providers.
  • Help route facility issues to the appropriate department and follow through until they are addressed.
  • Identify opportunities to improve administrative processes, responsiveness, and overall facility organization.

Requirements

  • High school diploma or equivalent required; associate or bachelor’s degree preferred.
  • Previous experience in facility administration, office administration, manufacturing support procurement, or a related role preferred.
  • Strong organizational and multitasking skills.
  • Professional verbal and written communication skills.
  • Strong customer-service mindset with the ability to interact effectively with employees, visitors, contractors, suppliers, and leadership.
  • Comfortable working independently and making routine administrative decisions within defined authority.
  • Proficiency with Microsoft Office applications and general business systems.
  • Experience with purchasing or procurement processes is preferred.
  • Ability to work effectively in an active manufacturing environment and follow applicable facility and safety requirements

Preferred Qualifications

  • High school diploma or equivalent required; associate or bachelor’s degree preferred.
  • Previous experience in facility administration, office administration, manufacturing support procurement, or a related role preferred.
  • Experience with purchasing or procurement processes is preferred.

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