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successfactors

Facilities Services Coordinator

Corning
Hemlock, USA
Mid · 3+ years experience
Onsite
Discovered 4 days ago

Full Job Posting

Key Responsibilities

  • Serve as the primary contact for facilities vendors, contractors, service providers, and internal plant stakeholders. Coordinate and schedule vendor services, preventive maintenance visits, inspections, repairs, deliveries, and project-related work. Communicate work scope, schedules, site access, safety, permitting, and compliance requirements to vendors and internal teams. Manage vendor onboarding and access requirements, including badging, insurance certificates, safety documentation, and required records. Monitor vendor performance, service quality, completion status, responsiveness, and compliance; follow up on issues and escalate concerns as needed. Create purchase requisitions (PTRs), coordinate quotes and bid documentation, and support purchase order creation, tracking, receipt, and closure. Review invoices against purchase orders, quotes, contracts, and completed work; resolve invoice discrepancies with vendors, Finance, Accounts Payable, and internal stakeholders. Track purchase orders, invoices, commitments, and spending to support facilities budget monitoring, forecasting, and reporting. Maintain accurate vendor, service, purchasing, invoice, work-order, and compliance records within applicable CMMS, service-tracking, and purchasing systems. Coordinate facilities service requests and provide timely communication and follow-up to employees, maintenance teams, vendors, and leadership. Support facilities programs and workplace services, including uniforms, mobile equipment, lockers, space assignments, employee moves, furniture coordination, and related inventory tracking. Coordinate workplace changes with IT, Security, HR, movers, furniture vendors, and department representatives. Prepare leadership reports, presentations, meeting materials, communications, and operational updates; document action items and follow through on assigned priorities. Maintain department procedures, safety and compliance documentation, operational reports, and files. Identify and support process improvements that strengthen vendor coordination, purchasing workflows, recordkeeping, service delivery, and customer experience. Build and maintain effective working relationships with contractors, service providers, maintenance, operations, procurement, EHS, Finance, and other internal partners. Work Hours: Standard Hours (Monday – Friday, core business hours) Flexible hours required to support start-up efforts, planned outages, shutdowns, vendor work, moves, and plant needs, including occasional weekend, evening, or holiday support.

Education & Experience

  • Associate’s degree preferred. 3+ years of experience in facilities coordination, maintenance coordination, contractor management, procurement, office operations, workplace services, or a related industrial/manufacturing environment preferred. Experience working with vendors, contractors, maintenance teams, service providers, and cross-functional plant personnel preferred. Experience with purchase requisitions, purchase orders, invoice processing, budget tracking, or Accounts Payable coordination preferred. Experience with work-order systems, CMMS platforms, scheduling tools, purchasing systems, or asset-management tools preferred.
  • Strong planning, coordination, organizational, and time management abilities. Excellent written, verbal, and interpersonal communication skills. Ability to manage multiple priorities, deadlines, service requests, and stakeholders in a fast-paced environment. Strong attention to detail and follow-through, particularly related to invoices, purchase orders, budgets, service records, and documentation. Working knowledge of vendor coordination, service scheduling, contractor management, and maintenance support processes. Proficiency in Microsoft Office Suite, including Excel, Outlook, Word, PowerPoint, and Teams. Ability to maintain accurate records, schedules, reports, and service documentation. Ability to support process-improvement initiatives related to facilities services, purchasing, vendor coordination, and administrative workflows. Soft Skills: Positive attitude and strong customer-service mindset. Personal initiative, ownership, and commitment to completing work accurately and on time. Ability to build productive relationships across cross-functional groups. Flexible and adaptable; willing to support work outside normal responsibilities to advance team and plant priorities. Professional, dependable, organized, and able to handle confidential business and financial information appropriately. Comfortable working independently while recognizing when to escalate concerns or seek direction. This role is essential to the effective coordination of facilities services, vendor activities, purchasing, budget administration, and maintenance support. Success in this role will ensure that vendors are managed effectively, invoices and purchase orders are accurate and timely, service requests are completed efficiently, and Facilities leadership has reliable information to support plant operations and production goals. This position does not support immigration sponsorship. The range for this position is $66,224.00 - $91,058.00 assuming full time status. Starting pay for the successful applicant is dependent on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. A job that shapes a life. Corning offers you the total package. Your well-being is our priority. Our compensation and benefits package supports your health and wellness, financial aspirations, and career from day one. Company-wide bonuses and long-term incentives align with key business results and ensure you are rewarded when the company performs well. When Corning wins, we all win. As part of our commitment to your financial well-being, we provide a 100% company-paid pension benefit with fixed contributions that grow throughout your career. Combined with matching contributions to your 401(k) savings plan, Corning’s total contributions to your retirement accounts can reach between 7% and 12% of your pay, depending on your age and years of service. Our health and well-being benefits include medical, dental, vision, paid parental leave, family building support, fitness, company-paid life insurance, disability, disease management programs, paid time off, and an Employee Assistance Program (EAP) to support you and your family. Getting paid for our work is important, but feeling appreciated and recognized for those contributions motivates us much more. That’s why Corning offers a recognition program to celebrate successes and reward colleagues who make exceptional contributions. We prohibit discrimination on the basis of race, color, gender, age, religion, national origin, sexual orientation, gender identity or expression, disability, veteran status or any other legally protected status. Corning is committed to providing equal employment opportunities and considers requests for reasonable accommodations in accordance with applicable laws. Individuals with disabilities or sincerely held religious beliefs may request reasonable accommodations to participate in the application or interview process, perform essential job functions, or access other benefits and privileges of employment. To submit a request for reasonable accommodation related to disability or religion, please contact us at [email protected] .

Required Skills

  • Strong planning, coordination, organizational, and time management abilities. Excellent written, verbal, and interpersonal communication skills. Ability to manage multiple priorities, deadlines, service requests, and stakeholders in a fast-paced environment. Strong attention to detail and follow-through, particularly related to invoices, purchase orders, budgets, service records, and documentation. Working knowledge of vendor coordination, service scheduling, contractor management, and maintenance support processes. Proficiency in Microsoft Office Suite, including Excel, Outlook, Word, PowerPoint, and Teams. Ability to maintain accurate records, schedules, reports, and service documentation. Ability to support process-improvement initiatives related to facilities services, purchasing, vendor coordination, and administrative workflows. Soft Skills: Positive attitude and strong customer-service mindset. Personal initiative, ownership, and commitment to completing work accurately and on time. Ability to build productive relationships across cross-functional groups. Flexible and adaptable; willing to support work outside normal responsibilities to advance team and plant priorities. Professional, dependable, organized, and able to handle confidential business and financial information appropriately. Comfortable working independently while recognizing when to escalate concerns or seek direction. This role is essential to the effective coordination of facilities services, vendor activities, purchasing, budget administration, and maintenance support. Success in this role will ensure that vendors are managed effectively, invoices and purchase orders are accurate and timely, service requests are completed efficiently, and Facilities leadership has reliable information to support plant operations and production goals. This position does not support immigration sponsorship. The range for this position is $66,224.00 - $91,058.00 assuming full time status. Starting pay for the successful applicant is dependent on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. A job that shapes a life. Corning offers you the total package. Your well-being is our priority. Our compensation and benefits package supports your health and wellness, financial aspirations, and career from day one. Company-wide bonuses and long-term incentives align with key business results and ensure you are rewarded when the company performs well. When Corning wins, we all win. As part of our commitment to your financial well-being, we provide a 100% company-paid pension benefit with fixed contributions that grow throughout your career. Combined with matching contributions to your 401(k) savings plan, Corning’s total contributions to your retirement accounts can reach between 7% and 12% of your pay, depending on your age and years of service. Our health and well-being benefits include medical, dental, vision, paid parental leave, family building support, fitness, company-paid life insurance, disability, disease management programs, paid time off, and an Employee Assistance Program (EAP) to support you and your family. Getting paid for our work is important, but feeling appreciated and recognized for those contributions motivates us much more. That’s why Corning offers a recognition program to celebrate successes and reward colleagues who make exceptional contributions. We prohibit discrimination on the basis of race, color, gender, age, religion, national origin, sexual orientation, gender identity or expression, disability, veteran status or any other legally protected status. Corning is committed to providing equal employment opportunities and considers requests for reasonable accommodations in accordance with applicable laws. Individuals with disabilities or sincerely held religious beliefs may request reasonable accommodations to participate in the application or interview process, perform essential job functions, or access other benefits and privileges of employment. To submit a request for reasonable accommodation related to disability or religion, please contact us at [email protected] .

Preferred Qualifications

  • Associate’s degree preferred. 3+ years of experience in facilities coordination, maintenance coordination, contractor management, procurement, office operations, workplace services, or a related industrial/manufacturing environment preferred. Experience working with vendors, contractors, maintenance teams, service providers, and cross-functional plant personnel preferred. Experience with purchase requisitions, purchase orders, invoice processing, budget tracking, or Accounts Payable coordination preferred. Experience with work-order systems, CMMS platforms, scheduling tools, purchasing systems, or asset-management tools preferred.

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