Facilities & Logistics Executive

Dubai

Role Purpose

Facilities Management

• Assist in the hotel bookings of visiting consultants.
• Ensure cleanliness, hygiene, and timely resolution of facility issues.
• Liaise with vendors for preventive and corrective maintenance.

Logistics & Workplace Support

• Oversee office logistics including courier handling, visitor management, seating allocation, and movement planning.
• Maintain inventory for office supplies, stationery, and consumables.
• Support onboarding with facility walkthroughs and workplace readiness.
• Assist in Visa documentations.

Vendor & Procurement Coordination

• Manage vendor relationships, monitor SLAs, and ensure service quality.
• Support PR/PO processes and track delivery of materials/services.

Health, Safety & Compliance

• Ensure compliance with workplace safety norms and building guidelines.
• Coordinate safety inspections, and maintain documentation.

Event & Meeting Support

• Provide logistical support for leadership visits, team events, and office programs.
• Ensure meeting rooms and common areas are prepared and operational.

Reporting & Documentation

• Maintain office inventory trackers.
• Maintain documentation for compliance and audit readiness.

Office Administration

• Timely renewal of Lease Agreement, Trade License, Establishment Cards etc.
• Correspondence with the Banks.
• Coordinate with HR department for Employee requirements and grievances
• Help in getting certificates attested.
• 3.

& Competencies

• Strong coordination and stakeholder management skills.
• Excellent communication and service orientation.
• Ability to multitask and manage operations in a fast-paced environment.
• Vendor negotiation and basic procurement knowledge.
• Proficiency in MS Excel, Teams, and workplace management tools.
• 4.

Qualifications

• Bachelor’s degree in Administration, Operations, or related field.
• 1 years of experience in facilities, logistics, or workplace operations preferred / Freshers are also welcome to apply.