Facilities Coordinator
Skills
About This Role
Responsibilities
- Act as the primary point of contact for all facility-related enquiries and issues, managing the helpdesk system effectively.
- Coordinate and oversee both planned and reactive maintenance tasks, liaising with suppliers, contractors, and engineers to ensure timely completion.
- Conduct regular inspections of the premises to ensure compliance with health, safety, and environmental regulations.
- Assist the Facilities Manager with budget tracking, processing invoices, and managing purchase orders.
- Maintain accurate and up-to-date records, including compliance documentation, service reports, and asset registers.
- Support the coordination of office moves, refurbishments, and other small-scale projects.
- Manage inventory of office supplies, furniture, and equipment, placing orders as required.
- Provide administrative support to the facilities management team, including preparing reports and correspondence.
Qualifications
- Proven experience in a facilities coordination, office management, or a similar administrative role.
- Excellent organisational and time-management skills, with a proven ability to manage multiple priorities.
- Strong interpersonal and communication skills, capable of liaising confidently with clients, colleagues, and external contractors.
- A proactive approach to problem-solving and a keen eye for detail.
- Proficiency in the Microsoft Office Suite (Word, Excel, Outlook) is essential.
- A solid understanding of health and safety principles; a relevant qualification (e.g., IOSH) would be advantageous.
- Experience using a Computer-Aided Facility Management (CAFM) system is highly desirable.
- The ability to work effectively both independently and as part of a collaborative team.
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