Facilities Coordinator
Role Overview
The Facilities Coordinator keeps Fakenham Medical Practice’s premises safe, compliant and in good working order.
The role combines administration and practical premises work, including routine building checks and minor repairs in person.
Hours are 25 per week, with the working pattern to be agreed. The base is site-based at Fakenham Medical Practice.
Salary is £12.86 per hour; the role reports to the Finance Manager.
Key Skills for This Role
Full Job Posting
Role details
The Facilities Coordinator keeps Fakenham Medical Practice’s premises safe, compliant and in good working order.
The role combines administration and practical premises work, including routine building checks and minor repairs in person.
Hours are 25 per week, with the working pattern to be agreed. The base is site-based at Fakenham Medical Practice.
Salary is £12.86 per hour; the role reports to the Finance Manager.
Premises, assets and maintenance
- Maintain the asset register, including equipment details, location, serial numbers, purchase and warranty dates, service history and expected replacement dates.
- Track equipment lifecycles and flag items approaching end of life for planned replacement and budgeting.
- Maintain records for keys, access fobs and building security in line with practice procedures.
- Maintain planned preventative maintenance schedules and ensure servicing, testing and calibration are booked and completed on time.
- Log and prioritise reactive maintenance by urgency and clinical impact, arrange attendance and follow requests through to completion.
- Keep records of work, certificates, service reports and warranty documentation.
Contractors and compliance
- Obtain and compare quotations for works, services and equipment, and present costs and options to the Finance Manager.
- Book and oversee on-site contractors, brief them on site rules, and check insurance and risk assessments before work starts.
- Schedule work in clinical areas to minimise disruption and confirm areas are clean, safe and ready for use afterward.
- Carry out scheduled premises checks, including fire alarm, emergency lighting, water temperature and legionella controls.
- Complete health and safety walkrounds, record findings and track actions; support premises and environmental audits alongside the IPC Lead.
- Maintain COSHH and waste arrangements and records, report incidents and near misses, and escalate unresolved risks to the Finance Manager.
Practical work and administration
- Carry out minor repairs within competence, such as replacing lamps and batteries, adjusting door closers, tightening fixings and replacing handles or signage.
- Assist with room set-ups, small internal moves and deliveries.
- Keep facilities documentation current and retrievable for inspection or audit, maintain checklists and guides, and propose improvements.
- Provide general administrative support to the management team as required.
Person specification
- GCSE-level education or equivalent is essential.
- GCSE Mathematics and English at grade 4/C or above, or equivalent, is essential.
- IOSH Working Safely or equivalent workplace health and safety training is desirable.
- A Level 3 qualification in business administration, facilities or a practical subject is desirable; the source text ends mid-qualification description.
Role scope
- The postholder maintains premises systems, schedules and records; statutory premises safety accountability remains with the partnership.
- The postholder has no delegated budget; expenditure is authorised by the Finance Manager.
- Clinical and infection-control professional judgements remain with the relevant clinical leads.
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