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Facilities Coordinator (Contract)

Northleaf Capital Partners
Toronto, CAN
Contract
Mid · 2+ years experience
Onsite
Discovered 1 weeks ago
Client service

Full Job Posting

Key Responsibilities

  • Monitor premises facilities and coordinate repairs and maintenance with vendors, escalating issues to the Premises Manager as appropriate
  • Conduct daily inspections of conference rooms to ensure technology is functioning properly and furnishings are maintained to a professional standard; escalate any issues to the Premises Manager
  • Process vendor invoices in a timely and accurate manner
  • Serve as the on-site point contact for catering requirements related to internal meetings, including management of the employee snack program
  • Maintain inventory and oversee the day-to-day upkeep of the café, client kitchen/servery, and related facilities, including loading and unloading dishwashers, ensuring spaces remain organized, stocked, clean, and client-ready
  • Maintain inventory and oversee the upkeep of printers, copy areas, and related supplies
  • Support Executive Assistants with catering coordination for external client meetings, as required
  • Partner with the Premises Manager to support employee experience initiatives, including team lunches, social committee events, wellness activities, and other on-site employee engagement activities
  • Provide additional client-facing and office operations responsibilities, as required
  • This is a 4 month contact

Qualifications

  • Minimum 2 years of facilities coordination or office operations experience in a corporate environment
  • Post-secondary degree or diploma in facilities management, business administration, or a related discipline is considered an asset
  • Excellent communication and interpersonal skills with the ability to interact with staff, contacts at all levels of the organization and external vendors
  • Strong organizational and time management skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment
  • Ability to work independently and in a team environment
  • Proactive, resourceful, and adaptable, with the ability to adjust to changing priorities and business needs
  • Professional, dependable, and client-service oriented, with a strong work ethic and positive attitude
  • Proficient with Microsoft Office Suite
  • Location
  • Toronto, Canada
  • What Sets Us Apart
  • At Northleaf Capital Partners, you’ll be joining a leading global private markets investment firm with a differentiated platform across mid-market private equity, private credit, and infrastructure. Our integrated approach and long-term perspective have made us a partner of choice to a global base of institutional investors – and that begins with our exceptional team of professionals.
  • At our core, our culture is built on the foundation of trust, openness, respect, integrity, and professionalism. These values guide every interaction with our investors, our partners, and one another. We are focused on building long-term relationships and creating a collaborative, professional environment where everyone feels supported and valued.
  • We foster a collegial and non-hierarchical workplace where ideas are valued, decision-making is grounded in data, and individuals are empowered to contribute meaningfully. Our success depends on an engaged and inclusive workforce, and we invest in fostering that culture. We celebrate the diverse backgrounds, perspectives, and experiences of our team members and are committed to ensuring a workplace built on inclusion and shared success.
  • We celebrate achievements, encourage teamwork, and work hard to cultivate a sense of community to achieve strong results. Our competitive total rewards package features an employer-funded benefits plan, an attractive retirement offering, which includes a group retirement plan and the ability to invest in Northleaf funds on a no fee/no carry basis, and a range of valuable perks such as fitness and wellness reimbursement, charitable donation matching, and tuition assistance. We also support flexible working arrangements, with our current hybrid work model offering up to two remote days per week and the option to work fully remotely for up to two weeks per year. Flexible work practices are reviewed periodically and may be adjusted to reflect business and operational needs.
  • Contact
  • Interested candidates are asked to apply on Northleaf Careers. Only those selected to be interviewed will be contacted.
  • Applications will be reviewed using Northleaf’s recruitment standards to ensure a fair and consistent experience. Our recruitment team will personally review your resume and application. We may use artificial intelligence to help identify the skills and qualities that matter most to our business through candidate sourcing. We are committed to safeguarding your privacy and using AI responsibly throughout the process.
  • Northleaf Capital Partners is committed to providing an inclusive and accessible candidate experience. Should you require accommodations during the selection process, please do not hesitate to let us know and suitable arrangements will be made.

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