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Facilities Coordinator

Aspen Medical Pty Ltd
Brisbane, AUS
Mid
Onsite
Discovered 2 weeks ago

Full Job Posting

Key Responsibilities

  • Coordinate planned and reactive maintenance, servicing and repairs across our corporate facilities.
  • Manage relationships with landlords, building managers, contractors and service providers.
  • Maintain lease, utility, asset, access, maintenance and compliance records.
  • Coordinate workplace inspections, contractor inductions and hazard rectification in consultation with the Health and Safety Manager.
  • Coordinate office moves, minor fit-outs, refurbishments and workspace reconfigurations.
  • Monitor facilities budgets and expenditure, obtain quotations and review invoices against approved work.
  • Coordinate responses to facilities incidents and workplace disruptions.
  • Report on maintenance, contractor performance, expenditure, compliance and improvement initiatives.
  • Support Brisbane office onboarding, workstation allocation, meeting room readiness and office activities.
  • Essential Criteria:
  • Minimum of 12 months’ relevant experience in facilities coordination, workplace operations, property services or corporate services, including responsibility for multiple sites or a dispersed property portfolio.
  • Experience coordinating contractors, suppliers and service providers.
  • Experience managing budgets and operational expenditure.
  • Strong communication, stakeholder engagement and problem-solving skills.
  • Excellent organisational skills and attention to detail.
  • Ability to manage competing priorities with initiative, accountability and professionalism.
  • A current Australian driver licence and willingness to undertake periodic interstate travel.
  • Availability to attend facilities outside standard business hours when reasonably required.
  • Desirable Criteria:
  • Qualifications in facilities management, property, building services, work health and safety, or business administration.
  • Experience using Microsoft 365 and facilities management systems.
  • Experience coordinating workplace onboarding.
  • Experience working in a corporate, healthcare, regulated or multi-site environment.

What we offer

  • A Brisbane-based role with responsibility across a national facilities portfolio.
  • Varied work spanning workplace operations, maintenance and facilities projects.
  • Opportunities to introduce practical service improvements and workplace efficiencies.
  • Access to a 24/7 Employee Assistance Program.
  • The opportunity to contribute to a global healthcare organisation with a strong social purpose.
  • Apply now! For further inquiries, please contact Muhammad Sulaiman at [email protected].
  • Aspen Medical values diversity and inclusion and encourages applications from all backgrounds, including Aboriginal and Torres Strait Islander peoples, LGBTQIA+ communities, and those from diverse cultural backgrounds. We also welcome applications from ADF veterans with relevant experience.
  • #LI-MS1 #Brisbane

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