Experience Wooden Factory Secretary female

Job Summary

Key Responsibilities

• Manage daily office correspondence including emails, letters, and phone calls.
• Prepare, format, and distribute reports, memos, quotations, and official documents.
• Maintain filing systems (both electronic and paper) for contracts, purchase orders, invoices, and employee records.
• Schedule and organize meetings, appointments, and travel arrangements for management.
• Record meeting minutes and ensure timely follow-up on action items.
• Assist HR and Admin departments with recruitment documents, attendance sheets, and leave records.
• Support factory operations by coordinating with procurement, production, and logistics departments.
• Handle confidential information with integrity and discretion.
• Order and monitor office supplies, ensuring availability of necessary materials.
• Provide general clerical support such as photocopying, scanning, and data entry.

Qualifications & Skills

• Bachelor’s degree in Business Administration, Office Management, or related field (preferred).
• Minimum 2–3 years of experience as a Secretary or Administrative Assistant (experience in a factory or industrial setting is an advantage).
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to multitask, prioritize, and work under pressure.
• Professional demeanor, confidentiality, and attention to detail.

Working Conditions

• Based in the wooden factory office.
• Standard working hours; occasional overtime may be required to meet deadlines.
• Coordination with production, procurement, and management teams.

Experience

• Wooden Factory: 3 years (Preferred)