Executive Support & Workplace Experience Coordinator | Coordonnateur·trice – Soutien exécutif et expérience au travail
Role Overview
Supports four executives and helps the leadership team focus on running the business by coordinating administrative work.
Combines executive support, business administration, events, new-hire coordination, and ownership of the Montreal office.
Reports to the VP, People & Culture; the work is varied and priorities can change quickly.
Key Skills for This Role
Full Job Posting
Role purpose
Supports four executives and helps the leadership team focus on running the business by coordinating administrative work.
Combines executive support, business administration, events, new-hire coordination, and ownership of the Montreal office.
Reports to the VP, People & Culture; the work is varied and priorities can change quickly.
Executive and business support
- Manage four executives' calendars, emails, travel, meetings, expenses, priorities, and follow-ups.
- Track commitments and action items, draft communications, and connect teams to keep projects moving.
- Handle business administration projects, often related to compliance, such as insurance renewals, corporate applications, and document consolidation.
Office and employee experience
- Plan company events and coordinate new-hire experiences so employees arrive prepared and welcomed.
- Own day-to-day Montreal office operations, including vendors, building management, repairs, supplies, snacks, access, meeting rooms, and workplace logistics.
- Help employees, candidates, customers, and visitors feel welcome; improve administrative systems and automate repetitive work using modern tools and AI where useful.
What the employer is looking for
- Experience supporting senior leaders, coordinating office operations, or working in a fast-paced administrative or operations role.
- Strong organization, communication, judgment, discretion, proactivity, follow-through, and attention to detail.
- Comfort with Google Workspace and modern workplace tools; AI experience for administrative work is an asset.
- English fluency is required; French is a strong asset.
Location and work setup
- In person at the Montreal headquarters five days per week.
- Permanent, full-time role at 40 hours per week.
Compensation
- Compensation is CAD $65,000–$75,000; the posting does not specify a pay cadence.
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