Executive Secretary to CEO/VP

About This Role

Our Group aspires to be a world-class, professional global company with deep-rooted business fundamentals. Our success is driven by hiring and developing the most efficient and dynamic people and implementing advanced information systems. We are currently seeking a highly professional and experienced Executive Secretary to provide comprehensive, high-level administrative support to our Chief Executive Officer (CEO) and Vice President (VP). The ideal candidate will be a proactive, organised, and discreet individual capable of managing a demanding workload in a fast-paced environment. This role is critical to ensuring the smooth and efficient operation of our executive office.

Responsibilities

• Manage and maintain the complex and demanding schedules of the CEO and VP, including arranging appointments, meetings, and conferences.
• Coordinate all aspects of executive travel, including booking flights, accommodation, and ground transportation, and preparing detailed itineraries.
• Prepare and edit correspondence, communications, presentations, and other documents on behalf of the executives.
• Act as the primary point of contact between the executives and internal/external stakeholders, screening and directing phone calls and emails.
• Organise and attend meetings, ensuring the executives are well-prepared; this includes taking minutes, distributing them, and following up on agreed action points.
• Handle confidential information with the utmost discretion and integrity.
• Manage executive expenses, process invoices, and assist with budget tracking for the executive office.
• Conduct research and compile data to prepare documents for review and presentation by executives.
• Maintain an efficient and organised filing system for both electronic and physical documents.

Qualifications

• Proven experience as an Executive Secretary, Executive Assistant, or in a similar senior administrative role, supporting C-level executives.
• Exceptional organisational, planning, and time-management skills with a proven ability to multitask and prioritise work.
• High proficiency in the complete Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent verbal and written communication skills in English; fluency in Arabic is highly advantageous.
• A high degree of professionalism, discretion, and an understanding of the importance of confidentiality.
• The ability to work independently, remain calm under pressure, and meet tight deadlines.
• A proactive approach to problem-solving with strong decision-making capabilities.
• A bachelor's degree in Business Administration, Secretarial Studies, or a related field is preferred.

Benefits

• A competitive remuneration package.
• An opportunity to work in a dynamic and professional environment that supports career growth and development.
• Play an integral role within a forward-thinking company that is a leader in its field.