Executive Secretary
Key Responsibilities Manage and maintain the Managing Director’s calendar, appointments, meetings, and travel arrangements. Prepare, draft, review, and distribute correspondence, reports, presentations, meeting minutes, and official documents.
Skills
About This Role
Key Responsibilities
- Manage and maintain the Managing Director’s calendar, appointments, meetings, and travel arrangements.
- Prepare, draft, review, and distribute correspondence, reports, presentations, meeting minutes, and official documents.
- Coordinate internal and external communications on behalf of management.
- Organize and schedule meetings, conferences, and business appointments.
- Prepare meeting agendas, record minutes, and monitor follow-up actions.
- Handle incoming calls, emails, letters, and inquiries professionally and confidentially.
- Maintain filing systems, records, contracts, and company documents in both hard and electronic formats.
- Assist in preparing reports, presentations, proposals, and business documentation.
- Coordinate with departments, clients, suppliers, government entities, and stakeholders as directed by management.
- Monitor and track pending tasks, deadlines, approvals, and action items.
- Ensure proper safekeeping of confidential and sensitive company information.
- Support management in administrative, operational, and project-related activities.
- Arrange travel bookings, accommodations, transportation, and related logistics when required.
- Perform other administrative and secretarial duties assigned by management.
Qualifications
- Bachelor's Degree or Diploma in Business Administration, Office Management, Secretarial Studies, or a related field.
- Minimum 3–5 years of experience in executive secretarial, administrative, or office management roles.
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills in English; Arabic is an advantage.
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