Executive Secretary

This role is well suited for individuals who are organized, detail-oriented, and comfortable

managing a variety of administrative responsibilities while working directly with department

leadership. As Executive Secretary, you will provide administrative support to the

Commissioner, requiring professionalism, sound judgment, and the ability to manage multiple

priorities. This position offers the opportunity to use strong organizational and

communication skills while coordinating schedules and meetings, preparing correspondence

and documents, maintaining records, processing administrative and purchasing paperwork,

and interacting with staff, vendors, other government offices, and the public.

The Executive Secretary provides administrative and clerical assistance to the Commissioner

and other staff members as directed. The position also interacts with co-workers, vendors,

department heads, local and County government employees and legislators, residents, and

the general public. Duties include:

 Maintaining the Commissioner’s calendar, including scheduling appointments.

 Schedule meetings for department staff and maintain conference room schedules.

 Preparing and editing correspondence, communications, presentations, and other

documents.

 Answering and screening phone calls, referring callers to appropriate personnel or taking

messages.

 Organizing and maintaining confidential files and records.

 Coordinating and managing special projects as assigned by the Commissioner.

 Acting as a liaison with internal and external stakeholders on behalf of the Commissioner.

This list is not exhaustive. Additional duties are outlined in the official job description.

PREFERRED MINIMUM QUALIFICATIONS

 Proficiency in Microsoft Office Suite.

 Strong attention to detail.

 Solid organizational and time-management skills.

 Effective written and verbal communication skills.

 Ability to handle sensitive information and discretion and maintain confidentiality.

MC / 26

Permanent

Full Time

35 hours/week

Administration