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Executive & Personal Assistant to Tech Executive (English + Russian Required)

Ultahost, inc

Dubai, UAE

3 weeks ago

AssistantEnglishExecutivePersonalRequiredRussian

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Overview

**Reports to:** Principal directly**Type:** Full-time, long-term
**Confidentiality:** NDA required at offer stage### **About the Role**
A senior tech executive is seeking a high-caliber **Executive & Personal Assistant** to manage both professional and personal affairs.
This is a hybrid role for someone who can move seamlessly between scheduling a board call, coordinating an international trip, and managing personal lifestyle logistics - all in the same hour.
The ideal candidate is exceptionally organized, anticipates needs before they're voiced, communicates with absolute precision in both English and Russian, and represents the principal with professionalism in every interaction.### **Key Responsibilities**
**Executive Support*** Manage the principal's professional calendar, meetings, and reminders across multiple time zones
Draft, edit, and respond to professional correspondence in English and Russian on behalf of the principal
Coordinate internal and external meetings, prepare agendas, and follow up on action items
Liaise with team members, partners, vendors, and clients on the principal's behalf
Screen incoming communications and prioritize what reaches the principal
Maintain confidential documents, contracts, and business records
**Personal Support*** Manage personal calendar, appointments, and lifestyle commitments
Coordinate international travel: flights, hotels, transfers, visas, detailed itineraries
Handle personal errands, bookings, deliveries, and reservations
Coordinate restaurant reservations, events, and social commitments
Manage personal expenses, receipts, and reimbursements
Oversee personal shopping, gift sourcing, and special occasion planning
Liaise with household staff and service providers where needed
**Cross-Cutting*** Operate with absolute discretion on confidential matters
Be available for ad-hoc requests outside standard hours when required
Anticipate needs and resolve problems before they're escalated

What We're Looking For

**Non-negotiable*** **Perfect written and spoken English** - strict requirement, near-native fluency only
3+ years as an Executive Assistant, Personal Assistant, or Chief of Staff to a senior executive, HNWI, or founder
Highly proactive - solves problems before they reach the principal
Exceptional attention to detail and organizational discipline
Discreet, trustworthy, and comfortable signing an NDA
Reliable home office setup with stable internet and quiet working environment
**Strong plus*** Arabic fluency (third language is highly valued)
**Fluent Russian** (written and spoken)
Experience supporting tech, SaaS, or hosting industry executives
Background managing both business and personal affairs in parallel
Comfortable with modern tools: Notion, Telegram, Slack, Gmail/Outlook, calendar apps, expense and travel platforms
**Style fit*** Polished and professional in tone
Comfortable in a fast-paced environment with shifting priorities
Flexible with hours; not a 9-to-5 role
Operates with quiet confidence - no drama, no excuses

What's Offered

Competitive salary, commensurate with experience (discussed at interview)
Long-term, stable position with significant scope for ownership and growth
Direct working relationship with the principal

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