Executive PA

What You'll Do

What We're Looking For

Nice to Have

• Experience with expense management platforms (e.g. Payhawk)
• Experience with corporate travel platforms or travel management companies (e.g. Navan, TravelPerk)
• Experience arranging travel to less routine destinations, including travel risk and duty-of-care considerations
• Experience coordinating office moves, renovations, or facilities projects
• Familiarity with security or accreditation requirements in a regulated industry
• The nature of combat has changed.
• Tomorrow’s battlefield success depends on autonomy, speed, and adaptability.
• And UFORCE is ready.
• Are You?
• Experience working in a fast-paced start-up or scale-up environment; defence tech or another regulated industry is a plus

Qualifications

• Proven experience as an Executive PA, ideally supporting multiple senior executives at the same time
• Strong track record managing complex, international diaries, with the judgement to prioritise when everyone wants the same hour
• Hands-on experience booking and managing complex international travel:with the composure to rebook at short notice across time zones
• Accurate, organised approach to expense management and reconciliation, including multi-currency claims
• Excellent written and verbal communication skills, with sound judgement around confidential and sensitive information
• A proactive, detail-oriented approach: you spot what needs doing before you're asked
• Comfortable working across Notion, Slack, and Google Workspace

Responsibilities

• Diary Management - own complex, fast-changing diaries for multiple C-suite executives across time zones. Prioritise competing requests, protect focus time, and coordinate board, investor and partner meetings.
• Travel management: plan and book frequent international travel, including multi-leg itineraries, flights, accommodation, ground transport, visas and entry requirements. Prepare clear itineraries and re-book quickly when plans change.
• Expense management: process, reconcile and chase executive expenses across multiple currencies. Make sure receipts, coding and approvals are complete and month-end deadlines are met.
• Meeting and trip preparation: make sure executives arrive briefed, with agendas, papers and logistics sorted.
• Confidential support: handle sensitive correspondence and information with discretion.
• Keep travel, diary and expense processes documented and improving (we use Notion as our operational hub).
• Proven experience as an Executive PA, ideally supporting multiple senior executives at the same time
• Strong track record managing complex, international diaries, with the judgement to prioritise when everyone wants the same hour
• Hands-on experience booking and managing complex international travel:with the composure to rebook at short notice across time zones
• Accurate, organised approach to expense management and reconciliation, including multi-currency claims
• Experience working in a fast-paced start-up or scale-up environment; defence tech or another regulated industry is a plus
• Excellent written and verbal communication skills, with sound judgement around confidential and sensitive information
• A proactive, detail-oriented approach: you spot what needs doing before you're asked
• Comfortable working across Notion, Slack, and Google Workspace