Executive Office Coordinator

General Support

Provides support on scheduling, expense reports and general administrative needs across the Executive Office and External Affairs departments.

Support with Salesforce data entry

Maintain and update Intranet for Exec Office and External Affairs Departments

Coordinate travel arrangements for VP of Advocacy & Equity and VP of Communications and Marketing, such as booking flights, cars, and making hotel reservations

Provides administrative and project management support for ad hoc projects of the Executive Office and External Affairs Department, as approved by the M of EBA

Supporting access to abortion care and helping reduce abortion stigma are essential duties of every role at PPPSGV and are integral to advancing our mission.

Manage President & CEO’s calendar as directed by Manager of Executive & Board Affairs (M of EBA) via Microsoft Outlook

Schedule President & CEO’s internal and external meetings as directed by M of EBA

Coordinate travel arrangements for President & CEO such as booking flights, cars, and making hotel reservations

Support onsite with in-person meetings, and conference calls.

Support with board meetings, including scheduling, door coverage, and meal set up.

Provides preparatory and on-site assistance for execution of meetings including: managing meeting set up, break down, and all other room, presentation, and materials set-up as needed.

Coordinate logistics for board and committee meetings with M of EBA

Support Executive Office operations in the absence of the M of EBA

Support with in-person External Affairs quarterly meetings, including meeting coordination, tech support, room booking, ordering food (if needed)

Work with all people and departments to coordinate internal and external meetings, webinars, events, etc. in support of External Affairs initiatives including vendor coordination, logistics, budget tracking

Occasional pickup and drop off of branded materials to health centers

Support with the coordination and processing of swag orders, and monitor the swag closet and re-order supplies as needed

Support volunteer program operations in the absence of the Manager of Volunteer Programs

Occasional support of volunteer coordination and external activities

Support with in-person and virtual Planned Parenthood Advocates Pasadena & San Gabriel Valley meeting logistics including technology and door management

E ducation:

High School level education and above are welcomed to apply

PPPSGV is committed to fostering an inclusive and diverse workplace. We offer a series of workshops during employee onboarding and throughout the year. We also provide additional opportunities to get involved in our diversity, equity, and inclusion (DEI) work through various task forces, conferences, and staff retreats.

We are a prominent team of passionate health experts who adhere to the highest standards as we collaborate and care for people without judgment. As we stand in solidarity with communities of color, we demand greater diversity, equity and inclusion (DEI) within our organization.

Join our team and be part of a powerful movement to shape the future of sexual and reproductive health!

“We are Planned Parenthood Pasadena & San Gabriel Valley”, for more information about our affiliate, please visit: We are Planned Parenthood Pasadena & San Gabriel Valley! (youtube.com)

For additional career opportunities, please visit our careers page: Careers at PPPSGV | Planned Parenthood Pasadena & San Gabriel Valley

All qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable laws, including the Los Angeles County Fair Chance Ordinance for Employers, the Los Angeles Fair Chance Initiative for Hiring, and the California Fair Chance Act. Background check will be required.

Planned Parenthood Pasadena & San Gabriel Valley is an Equal Opportunity Employer.