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Executive Director Research Administration-Office of Research Admin

University of Tennessee Career Site
Memphis, USA
Full-time
Director
Onsite
Discovered Today

Full Job Posting

Qualifications

  • MINIMUM REQUIREMENTS:
  • EDUCATION:
  • Bachelor’s Degree in Business Administration, Public Administration, Research Administration Science, Health Administration, or a related field. (Master’s Degree preferred.) (TRANSCRIPT REQUIRED)
  • Four (4) years of progressively responsible, sponsored research administration experience (previous job-related supervisory experience required); OR Master’s Degree and two (2) years of progressively responsible, sponsored research administration experience.
  • Knowledge of federal regulations governing extramural funding, including the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and standard federal research terms and conditions.
  • Expert knowledge of proposal submission, award acceptance, and research agreement practice at a research-intensive institution.
  • Knowledge of research security, export control, and foreign influence requirements affecting federally funded research.
  • Knowledge of electronic research administration systems and of the data required to manage a research portfolio.
  • Skill in leading professional staff and in building capability across a decentralized campus community.
  • Ability to exercise institutional authority under time pressure and to document the basis for institutional decisions.
  • Ability to build and sustain a shared operating model with a peer office under a separate reporting line.
  • WORK SCHEDULE: This position may occasionally be required to work weekends and evenings.

EXPERIENCE:

  • KNOWLEDGE, SKILLS, AND ABILITIES:

Responsibilities

  • Serves as the Authorized Organizational Representative and maintains the written delegation instrument governing submission and award acceptance authority.
  • Establishes office priorities, service standards, and performance expectations across proposal review, agreements, research security, systems, and data.
  • Owns the end-to-end service standards shared in partnership with Sponsored Award Financial Services, including proposal turnaround, agreement cycle time, award acceptance to setup, and closeout.
  • Establishes and maintains the award abstract and handoff protocol to ensure consistent interpretation and communication of award terms.
  • Maintains an organizational capacity model that aligns proposal and agreement volume, portfolio complexity, and staffing needs.
  • Leads workforce development, including career ladders, position level determinations, professional development plans, and promotion recommendations.
  • Resolves cross-office matters through established escalation and accountability processes.
  • Develops, implements, and maintains institutional policies and procedures governing proposal submission, award acceptance, and agreement execution.
  • Develops recruitment and retention strategies to attract and retain highly qualified research administration professionals.
  • Recommends the addition of positions when a driver sustains above threshold, and consolidates portfolios and holds vacancies when a driver sustains below threshold, with notice to the Vice Chancellor
  • Advises institutional leadership on regulatory changes and the administrative implications of research strategy.
  • Maintains institutional currency on federal, state, sponsor, and accreditation requirements affecting extramural funding.
  • Performs other related duties as assigned.

Preferred Qualifications

  • Bachelor’s Degree in Business Administration, Public Administration, Research Administration Science, Health Administration, or a related field. (Master’s Degree preferred.) (TRANSCRIPT REQUIRED)

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