Executive Assistant- UAE National

Overview

Key Responsibilities

• Provide comprehensive administrative and executive support to the Department Director, including calendar management, meeting coordination, and correspondence handling.
• Coordinate and follow up on key departmental initiatives, ensuring alignment with strategic priorities in research and learning programs.
• Support the preparation of reports, presentations, and briefing materials related to departmental activities, including research outputs, learning programs, and partnerships.
• Facilitate communication and coordination between the Director and internal teams, external stakeholders, and strategic partners.
• Assist in organizing high-level meetings, workshops, and knowledge convenings, including logistics and documentation.
• Track progress of departmental initiatives and ensure timely follow-up on action items and deliverables.
• Maintain organized records, documents, and correspondence related to research, publications, and program activities.
• Support coordination with universities, think tanks, and cultural institutions in line with partnership initiatives.
• Ensure confidentiality and professionalism in handling sensitive information and communications.

Shared Activities

• Carry out any other duties and responsibilities related to the role as requested by the direct manager.
• Follow all relevant departmental policies, processes, standard operating procedures, and instructions to ensure work is carried out in a controlled and consistent manner.
• Demonstrate compliance with organizational values and ethics at all times to support a value-driven culture.
• Contribute to identifying opportunities for continuous improvement and sustainability of systems, processes, and practices, considering global standards, productivity improvement, and cost reduction.
• Take an active role in Environmental, Health & Safety (EHS) initiatives.
• Adhere to Occupational Safety and Health policies, regulations, and applicable laws, and support the implementation of safety management systems.
• Report any incidents, near misses, occupational illnesses, unsafe practices, and conditions immediately and participate in related investigations as required.

Qualifications and Experience

• Bachelor’s degree in Business Administration, Management, or a related field.
• 1–2 years of experience in executive support, administrative coordination, or similar roles.
• Experience supporting senior leadership in government, cultural, or non-profit organizations is preferred.

Skills

• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and work under pressure.
• High level of professionalism, discretion, and confidentiality.
• Strong stakeholder coordination and relationship management skills.
• Proficiency in Microsoft Office (PowerPoint, Excel, Word, Outlook)