Executive Assistant

Role overview

Key responsibilities

• Manage executive calendars, coordinate agendas and invitations, book meeting rooms, and arrange IT resources and refreshments.
• Arrange executive and group travel; submit travel expenses through PeopleSoft.
• Track department invoices and expenses, process reports and invoices, and update financial reports as needed.
• Prepare confidential correspondence, minutes, reports, and presentations; assist with management reporting.
• Support onboarding and offboarding requests for technology, business cards, corporate cards, and expense and travel profiles.
• Monitor administrative and operational processes and control standards.

Who you are

• Bring 3–5 years of Executive Assistant experience in a professional, confidential, fast-paced environment.
• Have excellent verbal, written, and interpersonal communication skills, with tact, diplomacy, and discretion.
• Have strong command of Word, Excel, PowerPoint, and Outlook.
• Use attention to detail and critical thinking in decision-making.

Benefits

• Benefits include incentive pay, banking benefits, a benefits program, a defined benefit pension plan, an employee share purchase plan, vacation, wellbeing support, and recognition programs, subject to plan terms.
• CIBC describes opportunities for growth and development and provides workplace accommodations upon request.