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Executive Assistant

Oxford Properties Group
Toronto, CAN
Full-time
Mid
Onsite
Discovered Today
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Full Job Posting

Required Skills and Experience

  • Executive Support & Prioritization
  • Effectively manages complex calendars, competing priorities, travel and executive needs. Demonstrates sound judgment, discretion and proactive problem-solving in a fast-paced environment.
  • Project & Meeting Coordination
  • Plans and executes leadership meetings, events and special projects while managing multiple deliverables and deadlines. Maintains strong organization, attention to detail and follow-through.
  • Executive Communication & Stakeholder Management
  • Creates clear, polished executive communications, presentations and business documents. Builds effective relationships with senior leaders and stakeholders while demonstrating professionalism and discretion.

Preferred Skills and Experience

  • 5+ years’ experience supporting an executive in a large, complex, international organization
  • A post-secondary education (college or university) is preferred
  • Excellent computer literacy, MS Office Suite experience and digital tools experience including MS Teams, SharePoint etc.
  • Works extremely well under pressure with the ability to meet tight deadlines while maintaining attention to detail
  • Demonstrate superior customer service skills and professionalism when partnering with all levels and external stakeholders.
  • Demonstrated strength in time management and organizational skills with the ability to multi-task in a fast paced and demanding environment.
  • Demonstrate the ability to prioritize, multi-task, and work independently with minimal direction and proficiency in dealing with ambiguity
  • Detail oriented when writing and editing business documents, communications and presentations
  • Proactively resolve any issues in a professional and calm manner.
  • Exercises high levels of discretion and judgment to deal with sensitive and confidential materials and matters
  • Possess exceptional interpersonal, influential, verbal and written communication skills
  • Drive to achieve results and continuously strive to deliver the highest performance through creative thinking
  • Demonstrate the ability to be a proactive and independent thinker to make judgement calls
  • Resiliency, resourceful and flexible in adapting to changes to the leader’s accountabilities, projects, and priorities and able to devise contingency plans as needed
  • Thrive in dynamic organizations that constantly evolve and adapt
  • Experience in mentoring or supervising other administrative professionals is an asset
  • Have flexibility to work extra hours on occasion and sometimes on short notice
  • This posting is for an existing vacancy.
  • The expected salary range for this position is $72,000.00 - $108,000.00 per year.
  • You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans – details on these elements of compensation are included within OMERS & Oxford offer letters.
  • As one of Canada’s largest defined benefit pension plans, our people-first culture is at its best when our workforce reflects the communities where we live and work — and the members we proudly serve.
  • From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.
  • Artificial intelligence (AI) tools are used to support certain stages of the OMERS recruitment process. While AI assists us in our process, human judgment and decision-making remain central to our candidate experience.

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