Executive Assistant to the Director & Chairman

Executive Assistant to the Director & Chairman

Briefly, established in 1991, UCS (Unified Credit Solutions) is a leading B2B credit management group specialising in Business Information Services, Debt Collection Services, Receivables Management Services and Para Legal Services with presence in 21 countries across Asia Pacific, Middle East, Africa and Europe.

We are seeking an experienced, highly organised and proactive Executive Assistant to provide dedicated support to the Director and Chairman.

The ideal candidate will serve as a trusted business partner, managing executive schedules, coordinating internal and external communications, overseeing administrative priorities, and ensuring the smooth day-to-day functioning of the Executive Office.

This role demands exceptional organisational skills, sound judgement, absolute confidentiality, and the ability to work efficiently in a fast-paced corporate environment while interacting professionally with different departments, senior executives, clients, international business partners.

· Manage complex calendars, appointments, meetings and travel arrangements for the Director and Chairman.

· Act as the primary point of contact for executive correspondence, screening and prioritising emails, phone calls and meeting requests.

· Prepare professional correspondence, reports, presentations, meeting agendas, minutes and business documents.

· Coordinate with internal departments to monitor progress on key projects and ensure timely follow-up on action items.

· Liaise confidently with clients, business partners and international associates on behalf of senior management.

· Maintain strict confidentiality while handling sensitive business information and executive communications.

· Organise board meetings, management meetings and executive events, ensuring all logistics are handled efficiently.

· Maintain organised records, contracts, confidential documents and executive files.

· Conduct research, compile information and prepare briefing notes to support strategic business decisions.

· Proactively anticipate executive requirements, resolve administrative challenges and ensure seamless day-to-day operations.

· Bachelor’s Degree in Business Administration, Management or a related discipline.

· Minimum 5 – 10 years’ experience as an Executive Assistant supporting senior executives or C-Level management.

· Excellent written and verbal communication skills in English (additional languages would be an advantage).

· Exceptional organisational, time management and multitasking abilities.

· Strong interpersonal skills with the confidence to interact professionally with senior stakeholders.

· High level of integrity, discretion and ability to maintain confidentiality at all times.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook).

· Ability to prepare professional reports, presentations and business correspondence.

· Strong problem-solving skills with the ability to work independently and prioritise competing responsibilities.

· Professional appearance, positive attitude and commitment to delivering work of the highest standard.