Executive Assistant to the CEO-female

About the role

Work mode and schedule

• Work mode is 100% remote; full-time commitment is required.
• US Eastern Time schedule is 9:00 AM–5:00 PM.
• Corresponding India hours are 6:30 PM–2:30 AM during US daylight saving time and 7:30 PM–3:30 AM during US standard time.
• Candidates must be available for the full shift; India working hours change with the US daylight saving schedule.

Executive and calendar support

• Provide direct administrative and operational support to the CEO and manage assigned tasks, daily priorities, and follow-ups.
• Coordinate meetings, appointments, and business activities; manage the CEO's calendar and schedule appointments.
• Coordinate meetings and interviews across time zones; send invitations, reminders, and follow-up communications.
• Help ensure meetings and tasks are organized and completed on time.

Recruitment and documentation

• Assist with US IT recruitment and candidate sourcing; review resumes against job requirements.
• Communicate with candidates, coordinate interview schedules, and follow up on submissions and interview status.
• Maintain candidate databases, recruitment trackers, and submission records; support day-to-day hiring activities.
• Prepare documents, reports, and trackers using Google Docs, Google Sheets, Microsoft Word, Excel, and PowerPoint; keep records accurate and current.

Communication and coordination

• Communicate professionally with US-based candidates, colleagues, and business associates; assist with email correspondence and routine follow-ups.
• Coordinate with team members and handle multiple responsibilities while maintaining accuracy and professionalism.

Required qualifications

• Excellent written and verbal English communication skills and good computer knowledge.
• Working knowledge of Google Docs, Google Sheets, Microsoft Word, Excel, and PowerPoint.
• Strong organization, time management, multitasking, deadline management, attention to detail, and ability to work independently with minimal supervision.
• Must be available for the full-time US business-hours shift and have a personal computer or laptop and reliable high-speed internet.
• Freshers are welcome; candidates with 0–2 years of administration, executive assistance, or recruitment experience are considered.

Preferred qualifications

• Graduation in any discipline is preferred.
• Basic knowledge of IT, software technologies, or the IT industry is an advantage.
• Previous exposure to US IT recruitment, HR operations, or executive assistance is desirable but not mandatory.
• Candidates based in Kolkata and candidates comfortable with night shifts in India are preferred or encouraged to apply.