Executive Assistant to Founder & Executive Office Manager
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Key skills for this role
About the Role
Location: Jeddah, Saudi Arabia Company: DM Fashion House About DM Fashion House DM Fashion House is a luxury Saudi fashion and image consulting brand dedicated to empowering women through style, elegance, and transformation.
Key Skills for This Role
Full Job Posting
About DM Fashion House
DM Fashion House is a luxury Saudi fashion and image consulting brand dedicated to empowering women through style, elegance, and transformation.
As a growing luxury brand, we are committed to delivering exceptional client experiences and maintaining the highest standards of excellence in every aspect of our business.
We are seeking a highly experienced Executive Assistant who thrives in a fast-paced luxury environment and can operate with excellence, discretion, and precision while supporting the Founder of a growing luxury Saudi brand.
This role is designed for a high-performing professional who enjoys working directly with founders and operating at an executive level in a luxury brand environment.
Position Summary
The Executive Assistant to the Founder will serve as a strategic partner to the Founder, ensuring seamless day-to-day operations, effective communication, project follow-up, and executive support.
The ideal candidate must possess exceptional organizational skills, strong business acumen, attention to detail, and the ability to manage multiple priorities simultaneously in a dynamic and fast-paced environment.
Key Responsibilities
- Manage the Founder’s calendar, meetings, travel arrangements, and appointments.
- Coordinate and follow up on all projects, tasks, and deadlines across departments.
- Prepare executive reports, presentations, meeting minutes, and professional correspondence.
- Draft and manage emails in both English and Arabic.
- Track action plans and ensure timely execution by all departments.
- Prepare weekly and monthly management reports.
- Coordinate with suppliers, partners, agencies, and external stakeholders.
- Support major events, fashion weeks, brand activations, VIP events, and strategic partnerships.
- Be available to travel with the Founder within and outside Saudi Arabia when required.
- Coordinate travel itineraries, accommodations, meetings, and logistics.
- Manage multiple high-priority tasks simultaneously in a fast-paced environment.
- Proactively identify issues and implement solutions before escalation.
- Support the Founder during peak business periods, events, and international engagements.
- Act as a central point of coordination between internal teams and external stakeholders.
- Ensure smooth execution of projects across departments and follow through until completion.
- Anticipate the Founder’s needs and stay two steps ahead.
- Maintain confidential records and sensitive information with the highest level of discretion.
Requirements
- Minimum 10+ years of experience supporting C-level executives, founders, or senior leadership.
- Previous experience as an Executive Assistant, Executive Office Manager, or similar executive role.
- Advanced proficiency in Microsoft Office Suite:
- Excel
- PowerPoint
- Word
- Outlook
- Strong presentation preparation and business reporting skills.
- Excellent written and verbal communication skills in both English and Arabic.
- Exceptional organizational and multitasking abilities.
- Strong project management and follow-up capabilities.
- Outstanding attention to detail and accuracy.
- Ability to manage multiple priorities and deadlines simultaneously.
- Exceptional problem-solving and decision-making skills.
- Ability to work under pressure while maintaining professionalism and accuracy.
- Ability and flexibility to travel domestically and internationally as required.
- Willingness to work extended hours during events, launches, and peak business periods.
- High level of professionalism, confidentiality, and integrity.
- Ability to work independently with minimal supervision.
- Strong ownership mentality and accountability.
- Experience in luxury, fashion, hospitality, or premium brands is highly preferred.
Us
Join DM Fashion House and be part of a growing luxury Saudi brand shaping the future of fashion, styling, and women’s empowerment.
Work directly with the Founder and contribute to the growth of a brand built on excellence, elegance, and transformation.
Only candidates with advanced Microsoft Office skills will be considered.
Assessment tests may be conducted during the interview process.
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