Executive Assistant to CPO

We have an exciting opportunity for a highly organized, and proactive Executive Assistant to support our Chief People Officer (CPO).

The successful candidate will bring exceptional judgment, strong communication skills, and the ability to anticipate needs while managing multiple priorities with professionalism and efficiency.

In this role you will:

• Report to the Chief People Officer, providing executive level administrative support while managing all information and matters with a high level of confidentiality, sensitivity, and discretion
• Support the administration and reporting for the company recognition program, (service level awards, celebrations, milestone awards and trips) to ensure its ongoing success
• Plan and execute various company events and office functions ensuring a seamless experience (ie., Town Halls, social events, recognition, etc.)
• Proactively coordinate and optimize complex and evolving calendar priorities
• Prepare, develop, and coordinate executive presentations, reporting, and other business documents with a high degree of professionalism and accuracy
• Organize and schedule large scale meetings and leadership events, managing all logistics, catering, and other arrangements as required
• Act as liaison with C-Suite Level and all other levels of the organization, building strong relationships and collaborating effectively to support business priorities and leadership objectives
• Arrange travel and accommodations for the CPO
• Support HR projects and initiatives as required, helping to drive progress, track key milestones and deliver successful outcomes

The Qualifications and Experience we like to see:

• University/College Degree
• At least 3-5 years’ experience as executive/administrative assistant supporting a C-Suite Level Executive
• Highly motivated and self-directed, with exceptional initiative, attention to detail and a demonstrated ability to anticipate needs
• Strong interpersonal and communication (verbal and written)

to foster and maintain effective working relationships across all levels of the organization

• Excellent organizational and time management skills as well as highly adaptable and experienced in navigating competing priorities and deadlines in a dynamic environment
• Professional and sound judgement, discretion, tact and diplomacy when dealing with sensitive and confidential matters
• Comfortable leveraging technology including all Microsoft 365 applications and AI productivity tools (PowerPoint, Word, Excel, Outlook, Teams, Copilot)

Additional information

This is a current open position.

The salary range for this position is $60,000.00 - $70,000.00 annually.

Actual salary for the role may vary depending on work location of the successful candidate and other factors including but not limited to, skills, education, experience, working conditions and the local labour market.

Our recruitment process incorporates various screening technologies, which may include AI, to screen for employability or suitability.

Human recruiters review all applications.

We are committed to building a company culture of inclusion and diversity where differences are embraced and valued, this allows us to better understand and meet the needs of our customers and the communities we serve.

We want to ensure every job applicant is treated fairly and with respect regarding race, national or ethnic origin, religion, age, gender, sexual orientation, or disability.

Upon request, accommodations are available during all stages of the recruitment process.