Executive Assistant to CEO/ Executive Committee
Role Overview
Support the CEO across executive office enablement, Board support, senior leadership coordination, and strategic initiatives.
The role is a senior coordinator or Assistant Manager position reporting to the CEO.
Key Skills for This Role
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About Kotak Education Foundation
Kotak Education Foundation delivers education and livelihood interventions for underprivileged children and youth in India.
The foundation works on school education, scholarships, vocational education, skills training, and systemic education reform.
Role Overview
Support the CEO across executive office enablement, Board support, senior leadership coordination, and strategic initiatives.
The role is a senior coordinator or Assistant Manager position reporting to the CEO.
Executive Support
- Manage a complex CEO calendar, expense reports, confidential correspondence, travel plans, itineraries, agendas, and briefing materials.
- Act as a gatekeeper for the CEO’s time and manage access for internal and external stakeholders.
- Review incoming requests and sensitive matters, determining next steps, escalation, delegation, or response.
- Support CEO and Executive Committee special projects and take ownership of critical deliverables.
- Draft correspondence, acknowledgements, notes, and materials that enable strategic leadership.
Board and Leadership Coordination
- Serve as the CEO and Executive Committee’s primary administrative liaison with the Board of Trustees.
- Coordinate Board and Board Committee meeting logistics and advance circulation of materials in line with governance requirements.
- Support Executive Leadership Team scheduling, senior management meetings, off-sites, all-staff forums, agendas, documentation, and follow-through.
- Draft and finalize communications from the CEO to external stakeholders and partners.
Strategic Initiatives
- Work with the Strategy team to coordinate CEO outreach, engagements, and priority initiatives.
- Track key relationships and conversations initiated by the CEO to support continuity and long-term relationship building.
Qualifications and Skills
- Bachelor’s or Master’s degree in any discipline; Business Management, Economics, Development Management, Liberal Arts, or Finance is preferred.
- 3–5 years of consulting, social impact, or NGO/development sector experience is required.
- Indian social development sector experience is an advantage.
- Strong strategic planning, prioritization, written and verbal communication, stakeholder management, judgment, discretion, and problem-solving skills are required.
Role Details and Benefits
- Permanent role based in Mumbai, scheduled for 8 hours per day and 6 days per week.
- Benefits include 21 privilege leaves, 12 casual or sick leaves, 11 holidays, two Saturdays off each month, Sunday weekly off, and medical and life insurance.
- The role may involve working in challenging community areas with infrastructural and other disadvantages.
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