Executive Assistant to CEO

Role overview

Responsibilities

• Manage the CEO’s calendar, appointments, meetings, and travel; prepare correspondence, reports, presentations, agendas, and minutes.
• Screen calls, emails, and visitors; coordinate with departments, clients, consultants, suppliers, and government authorities.
• Monitor project updates, deadlines, and action items; organize confidential records, contracts, and company documents.
• Assist with proposals, tender documents, and presentations; track approvals, payments, and business correspondence.
• Arrange board and management meetings and company events; research and prepare reports for management decisions.
• Handle CEO-directed assignments and coordinate stakeholder communications with professionalism and confidentiality.

Qualifications and experience

• Bachelor’s degree in Business Administration or a related field.
• At least 5 years as an Executive Assistant, Personal Assistant, or in a similar role supporting senior management.
• Contracting, construction, engineering, or manufacturing company experience is highly preferred.
• Strong understanding of business operations and project coordination.
• Excellent written and verbal English communication; Arabic is an advantage.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Strong organization, multitasking, and time management; able to work under pressure and handle confidential information discreetly.

Key competencies

• Executive support and office administration; calendar and travel management; meeting coordination and minute-taking.
• Document and correspondence management; project coordination and follow-up; communication and interpersonal skills.
• Problem-solving, decision-making, attention to detail, confidentiality, professionalism, and prioritization.

Compensation

• Pay is AED 7,000–10,000 per month.

Workplace

• Work location is in person.