Executive Assistant to C-Suite

Key Responsibilitie s

• Manage the executive office as a central point of coordination, independently establishing priorities, resolving competing demands, and determining the appropriate handling of sensitive and time-critical matters.

• Advise the executive on business priorities, commitments, stakeholder concerns, and emerging issues; exercise judgment to escalate, redirect, or resolve matters within delegated authority.

• Serve as a trusted liaison to senior leaders, Board members, employees, clients, regulators, and external partners, representing the executive’s priorities and facilitating decisions and follow-through.

• Lead and coordinate complex executive-sponsored projects and cross-functional initiatives, developing work plans, monitoring deliverables, identifying risks, and driving timely completion.

• Exercise independent judgment in managing the executive’s calendar, meeting cadence, travel, and access, aligning limited executive capacity to strategic and operational priorities.

• Synthesize business, financial, operational, and organizational information into executive briefings, presentations, reports, and decision materials; identify themes, risks, and recommended actions.

• Plan and facilitate leadership meetings, including agenda development, pre-read coordination, decision documentation, action tracking, and accountability for commitments.

• Handle highly confidential information involving business strategy, personnel, financial results, legal matters, and organizational decisions using sound judgment and appropriate controls.

• Develop and improve executive office processes, communication protocols, reporting routines, and tools that increase effectiveness, information flow, and operational discipline.

• Provide functional leadership, work direction, coaching, and quality review to other administrative professionals; coordinate coverage and consistent support practices across the leadership team.