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Executive Assistant

Effingham County Board of Commissioners
Springfield, USA
Full-time
Mid Level
Onsite
USD 21.53-21.53 hourly
Discovered 1 months ago

Full Job Posting

  • Assists the Senior Executive Assistant in managing the daily administrative and operational functions of the County Manager’s Office.
  • Processes, reviews, and tracks travel request packets for approval in accordance with County policy; verifies supporting documentation and ensures compliance with travel regulations.
  • Uploads and maintains Transportation Advisory Board (TAB) meeting minutes and records in accordance with County records retention and public access requirements.
  • Assists in preparing presentations, reports, and briefing materials for Board of Commissioners (BOC) Retreats, workshops, and other official meetings.
  • Provides administrative support for strategic projects, correspondence, and public communications directed by the County Manager’s Office.
  • Coordinates with departments and external stakeholders to compile data, monitor project progress, and ensure timely completion of assigned tasks.
  • Serves as backup to the County Manager’s Executive Assistant during absences, ensuring continuity of executive support, communications, scheduling, and document management.
  • Maintains organized and secure filing systems for confidential and public records in accordance with County policy and applicable laws.
  • Manages scheduling, travel logistics, and purchasing documentation for the County Manager’s Office as directed.
  • Assists in the preparation and reconciliation of purchase card statements and ensures accurate recordkeeping.
  • Operates standard office equipment and software to prepare correspondence, reports, spreadsheets, and presentations.
  • Provides general administrative and clerical support, including meeting coordination, minutes, and communication tracking.
  • Performs other related duties as assigned or required to maintain effective office operations.
  • Bachelor’s degree in Business Administration, Public Administration, or related field, supplemented by at least three (3) years of administrative experience in government or executive support, or any equivalent combination of education and experience providing the required knowledge, skills, and abilities.
  • Must possess and maintain a valid Georgia driver’s license.
  • Must demonstrate proficiency with Microsoft Office Suite and electronic records management systems.
  • Requires the ability to review, classify, categorize, prioritize, and/or analyze data. This includes discretion in determining data classification and referencing such analysis to established standards to recognize actual or probable interactive effects and relationships.
  • Requires the ability to apply principles of persuasion and/or influence.
  • Equipment, Machinery, Tools, and Materials Utilization:
  • Requires the ability to operate, maneuver, and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
  • Requires utilizing various references, descriptive, and/or advisory data and information.
  • Requires the ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may include the ability to perform mathematical operations with fractions; may consist of the ability to compute discount, interest, profit and loss, ratio and proportion; may consist of the ability to calculate surface areas, volumes, weights, and measures.
  • Requires the ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.
  • Requires the ability to exercise judgment, decisiveness, and creativity in situations involving evaluating information against measurable or verifiable criteria.
  • Tasks require exerting moderate, though not constant, physical effort. They typically involve climbing, balancing, stooping, kneeling, crouching, and crawling. They may include lifting, carrying, pushing, and/or pulling objects and materials of moderate weight (12-20 pounds).
  • Some tasks require the ability to perceive and discriminate visual cues or signals, and some require the ability to communicate orally.
  • Performance of essential functions may require exposure to adverse environmental conditions, such as dirt, dust, pollen, wetness, humidity, temperature extremes, or traffic hazards.

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