Executive Assistant

Job Description

Responsibilities

Essential Functions

• Provides daily support for executive staff.
• Facilitates workflow for accurate and successful completion of assignments/projects by computer applications that include word processing, spreadsheet, database, and presentations.
• Composes, produces, and facilitates timely distribution of various correspondences with a high degree of accuracy, efficiency and professionalism.
• Manages appointment calendars, coordinates meetings, reviews mail, as directed monitors budget and responds as appropriate
• Coordinates various events/activities, which may include dinners, retreats and meetings.
• Participates in the design, development, implementation and maintenance of executive office systems and services as appropriate
• As a member of the executive support team, participates in team meetings, and shares responsibilities as appropriate and necessary.
• Performs other duties as assigned.

Education

• Business School preferred.

Experience

• Minimum of 5 years required of progressively responsible administrative support experience in a professional office.

Credentials

• Notary Public License preferred.

Required Skills

• Proficient in Windows based PC applications (including Word, Excel, PowerPoint, Microsoft Scheduling in Teams & Outlook)
• Excellent verbal and written communication skills
• Strong organizational and analytical skills
• Ability to manage multiple priorities, projects and display flexibility in a fast paced and changing work environment.
• Ability to work with basic office equipment.
• The salary range for this job opening at PeaceHealth is $31.60 – $47.40.
• The hiring rate is dependent upon several factors, including but not limited to education, training, work experience, seniority, etc.
• PeaceHealth is committed to the overall wellbeing of our caregivers: physical, emotional, financial, social, and spiritual. We offer caregivers a competitive and comprehensive total rewards package. Some of the many benefits included in this package are full medical/dental/vision coverage; 403b retirement plan employer base and matching contributions; paid time off; employer-paid life and disability insurance with additional buyup coverage options; tuition and continuing education reimbursement; wellness benefits, and expanded EAP and mental health program.
• See how PeaceHealth is committed to
• For full consideration of your skills and abilities, please attach a current resume with your application.
• EEO Affirmative Action Employer/Vets/Disabled in accordance with applicable local, state or federal laws.

Lifting

• Consistently operates computer and other office equipment.
• Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Sedentary work.

Environmental Conditions

• Predominantly operates in an office environment.

Mental/Visual

• Ability to communicate and exchange accurate information.
• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.