Executive Assistant

Responsibilities

• Holds responsibility for performing basic tactical and strategic administrative support tasks for upper executive-level employees of the organization and is recognized as the top administrative employee in the department or division.
• Support multiple executives who support large organizations with complex calendars and urgent deadlines.
• Calendar management of complex calendars that include scheduling a large volume of time sensitive meetings.
• Works closely with the Chief of Staff’s regarding upcoming deliverables and any prep meetings that need to be scheduled.
• Assists in scheduling appointments, meetings, and events for executives, maintaining their calendars, and sending reminders, and assists in reserving conference rooms, setting up audio-visual equipment, and preparing meeting materials.
• Help coordinate travel plans, including booking flights, hotels, ground transportation, and preparing travel itineraries.
• Provides general administrative support as needed, including photocopying, faxing, and mailing documents.
• Generates statistical and analytic reports for utilization by the organization for strategic planning in the administrative function and assists in preparing presentations with relevant insights for the executives.
• Acts as a primary point of contact between upper executive-level employees of the organization and internal/external stakeholders.
• Conduct basic research tasks, such as gathering information for reports or projects, in collaboration with relevant stakeholders.
• Drafts and formats routine documents, reports, and presentations, and proofreads and edits documents to ensure accuracy and compliance with company guidelines and policies.
• Coordinates the administrative work within the department/division, while working with other departments/divisions and companies.

Education & Experience Recommended

• High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence.
• 6-8 years of related work experience, preferably in senior/advanced general administrative support, office services, or a related field.
• Experience supporting senior leaders (Director level and above preferred)
• Proven ability to manage complex schedules and priorities in a fast- paced environment.
• Preferred Certifications NA
• Core Skills
• Organization & Time Management: Ability to prioritize multiple tasks and meet deadlines
• Communication: Strong written and verbal skills; professional and polished tone
• Attention to Detail: High accuracy in documents, schedules, and data
• Problem-Solving: Proactively identify issues and implement solutions
• Discretion & Confidentiality: Ability to handle sensitive information with integrity
• Adaptability: Comfortable in dynamic, changing environments

Core Skills

Technical Skills

• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Experience with collaboration tools (Teams, Zoom, Slack)
• Calendar and travel management systems
• Basic reporting and presentation development

Interpersonal & Professional Qualities

Schedule -

• Full time
• Shift -
• No shift premium (United States of America)
• Travel -
• No
• Relocation -
• Equal Opportunity Employer (EEO) -
• HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s).
• Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence.
• For more information, review HP’s EEO Policy or read about your rights as an applicant under the law here: “ Know Your Rights: Workplace Discrimination is Illegal "

Qualifications

• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Experience with collaboration tools (Teams, Zoom, Slack)
• Calendar and travel management systems
• Basic reporting and presentation development
• Interpersonal & Professional Qualities
• Strong relationship-building skills across all levels of the organization
• Professional presence and executive-level demeanor
• High level of accountability and reliability
• Customer-service mindset with a proactive approach