Executive Assistant

We are seeking an all-star Executive Assistant (EA) to two (or more) senior executives. The ideal candidate is a self-starter, resourceful, organized, a good problem solver and can seamlessly handle a variety of administrative responsibilities and projects. This person balances the ability to be proactive and professionally completes tasks independently but also enjoys being a member of the C-suite admin team. This role is based in Southampton and reports to the Director of Administration, based in New York.

Your role may include, but will not be limited to, the following tasks which we call ‘Defined Business Activities’. The list of defined business activities is not exhaustive and may be amended from time to time:

Day-to-day administrative support for two (or more) senior executives

Maintain complex and detailed calendars, including scheduling meetings with multiple participants across several time zones

Act as a gatekeeper, prioritizing demands on the executive’s time

Coordinate logistics of both internal and external meetings

Organize travel arrangements, including multi-country itineraries to include air, hotel, cars, and meals as needed

Maintain and update digital filing system (Box)

Handle regular activities proactively and advise leadership, in advance, of issues or delays

Lead and coordinate ad-hoc projects as requested

Work cooperatively and in partnership with global administrative team to back up and support each other

Communicate effectively and collaboratively with internal staff, leadership, and external clients in a professional manner.

Previous experience as an assistant to a C-suite executive(s)

Prior experience overseeing an office

Prior financial services experience is ideal but not required