Executive Assistant

Responsibilities

• Provide high-level administrative and operational support to the CFO, CFO Leadership Team, and broader CFO organization, including complex calendar management, meeting coordination, travel planning, expense reporting, and prioritization of daily activities.
• Support the effective operation of the CFO function by coordinating leadership team meetings, agendas, materials, action items, follow-ups, and offsites.
• Coordinate Audit Committee-related activities, including meeting logistics, timelines, materials, approvals, follow-up items, and maintenance of corporate records.
• Handle highly confidential and sensitive information with discretion, including matters related to financial results, corporate strategy, compensation, organizational changes, corporate financings, investor matters, audits, and Board discussions.
• Serve as a key liaison between the CFO, CFO Leadership Team, executive assistants, internal stakeholders, Board members, auditors, investors, bankers, consultants, vendors, and other external partners.
• Support quarterly and annual business processes, including Board and Committee preparation, earnings-related activities, audit timelines, SOX documentation, budget cycles, and other CFO organization deliverables.
• Prepare, edit, format, and proofread executive-level presentations, reports, agendas, correspondence, meeting materials, and other internal and external communications.
• Manage logistics for internal and external meetings, including executive meetings, investor meetings, auditor meetings, Board-related sessions, executive offsites, and cross-functional working meetings.
• Support special projects, due diligence activities, process improvements, documentation management, team engagement, onboarding, and other initiatives that enable the CFO organization to operate effectively.
• Exercise sound judgment, discretion, and independent decision-making when managing competing priorities, sensitive matters, scheduling conflicts, and time-sensitive deliverables.
• Qualificatio ns
• AA/BA degree is preferred
• 10 plus years administrative experience, at least 4 years spent working with executives including direct line responsibility to a “C-level” executive, in a public company
• Experience supporting Board of Directors, Board Committees, auditors, investors, bankers, or other senior external stakeholders preferred.
• Prior experience in biotech, life sciences, pharmaceutical, or another highly regulated/public company environment strongly preferred.
• Strong understanding of confidentiality expectations, including handling sensitive financial, corporate, legal, compensation, and organizational information.
• Excellent calendar management, prioritization, written communication, and organizational skills.
• Ability to operate with professionalism, discretion, urgency, and sound judgment in a fast-paced environment.
• Strong attention to detail and ability to manage multiple deadlines, stakeholders, and competing priorities.
• Proficiency with Microsoft Office, Teams, Outlook, Box/SharePoint, expense systems, travel tools, and Board portal or governance platforms preferred.
• #LI-HYBRID
• Pay Range:
• In the U.S., the hiring pay range for fully qualified candidates is $128,970-$150,465 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors.
• Our employees come from different backgrounds, and we celebrate those differences. We are looking for the best candidates for our open roles, but do not expect applicants to meet every qualification in order to be considered. If you are excited about what you could accomplish at Cytokinetics and believe you can add value to our team, we would love to hear from you.
• Please review our General Data Protection Regulation (GDPR) policy PRIOR to applying.
• Our passion is anchored in robust scientific thinking, grounded in integrity and critical thinking. We keep the patient front and center in all we do – all actions and decisions are in service of the patient and their caregivers. We champion integrity, ethics, doing the right thing, and being our best selves.
• Fraud Warning: How to Identify Impersonated Cytokinetics Job Postings and Offers
• Recently, there have been fraudulent employment offers being sent to candidates on behalf of Cytokinetics. Please be advised that all legitimate offers from Cytokinetics will come directly from our official email domain (Cytokinetics.com) and will only be made after completing a formal interview process.
• Here are some ways to check for authenticity:
• We do not conduct job interviews through non-standard text messaging applications
• We will never request personal information such as banking details until after an official offer has been accepted and verified
• We will never request that you purchase equipment or other items when interviewing or hiring
• If you are unsure about the authenticity of an offer, or if you receive any suspicious communication, please contact us directly at [email protected]
• Please visit our website at: www.cytokinetics.com
• Cytokinetics is an Equal Opportunity Employer