Executive Assistant

Overview

• We're hiring an Executive Assistant to support our executive and keep operations running smoothly at our construction site.
• Manage the executive's calendar, meetings, and appointments, resolving scheduling conflicts proactively
• Prepare, organize, and control project documents (filing, version control, distribution, archiving)
• Draft, review, and proofread correspondence, reports, and memos on the executive's behalf
• Screen calls, emails, and visitors; prioritize and route communications appropriately
• Coordinate travel arrangements and logistics when required
• Take minutes during meetings and follow up on action items
• Oversee general office management — supplies, vendors, facility coordination
• Liaise between the executive and site staff, contractors, and external parties
• Handle confidential information with discretion
• Support tender, quotation, and invoice processes when needed