Executive Assistant, Sales, Red Seat Ventures

JOB DESCRIPTION

ABOUT THE ROLE

KEY RESPONSIBILITIES

• Executive & Team Calendar Management
• Manage and maintain high-volume calendars for the SVP and select team members
• Coordinate internal and external meetings across multiple time zones and business units
• Proactively prioritize scheduling requests and resolve conflicts with sound judgment
• Prepare meeting materials, agendas, and logistics to ensure leaders are fully prepared
• Track key deadlines, recurring meetings, and follow-ups to keep priorities on track
• Team & Department Coordination
• Support planning and execution of quarterly town halls, including scheduling, logistics, materials coordination, and cross-functional communication
• Assist with department-wide meetings, offsites, and team events
• Partner cross-functionally with Finance, HR, and Operations as needed
• Maintain organized records, shared documents, and team resources
• Travel & Expense Support
• Coordinate occasional domestic travel arrangements as needed
• Prepare, submit, and reconcile expense reports in a timely and accurate manner
• Ensure compliance with company travel and expense policies
• Administrative Support
• Draft correspondence and assist with presentations and documentation
• Support ad hoc projects and operational initiatives as assigned
• Maintain discretion and professionalism when handling sensitive information
• Assist with office & workplace operations on occasion
• Support and train employees on Fox operational processes as needed
• Qualifications & Experience
• 5+ years of administrative experience supporting executive leaders
• Strong experience managing complex, high-volume executive calendars
• Exceptional organizational skills with the ability to anticipate needs and prioritize effectively
• Strong attention to detail and follow-through
• Excellent communication skills and professionalism across all levels of the organization
• Proven ability to handle confidential information with discretion
• Experience supporting team-wide meetings or internal events (town halls, offsites, etc.) preferred
• #RSV
• #Ll-Hybrid
• #Ll-KD3
• We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories consistent with applicable law.
• Pursuant to state and local pay disclosure requirements, the pay rate/range for this role, with final offer amount dependent on education, skills, experience, and location is $32.21-44.71 per hour. This role is also eligible for various benefits, including medical/dental/vision, insurance, a 401(k) plan, paid time off, and other benefits in accordance with applicable plan documents. Benefits for Union represented employees will be in accordance with the applicable collective bargaining agreement.
• View more detail about FOX Benefits.